Procurement Coordinator

Integrated Resources, Inc ( IRI ); Groton (CT); On-site; USD 30,307 - 35,817; Full time

Job summary

A leading healthcare services firm is looking for a Procurement Coordinator to manage Procure-to-Pay processes within Pharmaceutical Sciences. The ideal candidate will support business operations, ensuring the accuracy of purchase orders and coordinating with various teams to drive efficiency. Required qualifications include a Bachelor’s degree and 3–5 years of experience in procurement or finance. Candidates must demonstrate strong organizational skills, proficiency in Microsoft Office, and negotiation abilities. This is a contract position with a pay range of $22.00 to $26.00 per hour.

Qualifications

• 3–5 years of relevant experience in procurement, finance, or operational support.

Responsibilities

• Generate requisitions and manage purchase orders across all PharmSci lines.
• Interface with colleagues, Procurement, Finance, and vendors for seamless processes.
• Manage documents associated with POs and ensure proper approvals.
• Assist in setting up new vendors and maintaining existing records.
• Review invoices and resolve discrepancies with vendors.
• Support operational reporting by gathering monthly metrics.
• Monitor PO spend and communicate findings to business owners.

Skills

Planning and prioritization

Organizational skills

Written communication

Negotiation abilities

Microsoft Office proficiency

Experience with Ariba

Education

Bachelor’s degree in Management, Accounting, Finance, Economics, or related field

Tools

Microsoft Excel

Ariba Spend Management

Job description

Procurement Coordinator

The Procurement Coordinator is responsible for supporting business operations with a primary focus on Procure-to-Pay (P2P) processes within Pharmaceutical Sciences (PharmSci). This role drives efficiency across a wide range of sourcing activities and collaborates closely with Procurement, Finance, and PharmSci teams to ensure consistent and accurate management of purchase orders from creation to closure.

Key Responsibilities

• Generate requisitions and manage purchase orders (POs) across all PharmSci lines, ensuring completeness, accuracy, and adherence to approval workflows.
• Interface with PharmSci colleagues, Procurement, Finance, and vendors to ensure seamless procure-to-pay processes.
• Manage documents associated with POs, such as quotes or Statements of Work (SOW), ensuring proper approvals and attachments to purchase requisitions.
• Assist in setting up new vendors and maintaining existing vendor records in Ariba.
• Extend end dates or close purchase orders as required.
• Review invoices and communicate discrepancies to vendors, collaborating with business contacts, Finance, and Procurement to resolve issues promptly.
• Support operational reporting by gathering monthly metrics related to PO approvals, spending, savings, discrepancies, and contractor costs.
• Monitor PO spend, identify significant under‑ or overspending, and communicate findings to business owners.

Required Skills and Competencies

• Strong planning, prioritization, and organizational skills.
• Ability to manage multiple tasks simultaneously under time constraints across global time zones.
• Excellent written, verbal, and listening skills, with strong negotiation abilities and proven customer relationship management.
• Proficiency in Microsoft Office, especially Excel (PivotTables, data analysis, reporting).
• Experience with Ariba Spend Management or similar procurement tools is preferred.

Education and Experience

• Bachelor’s degree in Management, Accounting, Finance, Economics, or a related field.
• 3–5 years of relevant experience in procurement, finance, or a similar operational support role.

Seniority Level

Mid‑Senior level

Employment Type

Contract

Job Function

Purchasing

Industry

Hospitals and Health Care

Base Pay Range

$22.00/hr – $26.00/hr