Purchasing Associate/Buyer

KIHOMAC, Inc.; Byron (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

KIHOMAC, Inc. is seeking an experienced procurement professional to manage the end-to-end process from PR to PO closeout in support of company operations and customer requirements.

You will collaborate across Supply Chain, Contracts, Finance, and vendors, performing sourcing, issuing POs, expediting deliveries, and maintaining accurate supplier records. Strong attention to detail and knowledge of government purchasing policies are essential.

Qualifications

• 4+ years of experience in similar or related field required.
• Proficiency in Microsoft Office applications, including Outlook, Planner, Word, PowerPoint, SharePoint, Teams, and Excel required.
• Proficiency in Adobe Editor preferred.
• Ability to file, and keep records and documentation.
• Effectively work with others in the company who are in other geographic regions.
• Communicate with keyholders and the requester / Project Manager with updates on the order status of purchase orders and modifications sent.
• Ability to learn and understand Government policies and procedures for purchasing and activities.
• Ability to multitask and prioritize during surges.
• Attention to detail is a must.

Responsibilities

• Execute end-to-end procurement from PR through PO closeout.
• Collaborate with Supply Chain, Program Management, Contracts, Finance, Property Management, and vendors to procure materials and services.
• Perform sourcing, issue POs, expedite deliveries, and ensure compliance with policies.
• Manage complete P2P from requisitions to PO closeout.
• Review requisitions for completeness, funding, approvals, and compliance.
• Source materials by soliciting quotations and identifying qualified suppliers.
• Onboard new vendors based on quality, pricing, delivery, and regulatory compliance.
• Maintain supplier records and vendor documentation.
• Prepare, issue, revise, and administer purchase orders using ERP system.
• Negotiate pricing, delivery schedules, and terms within delegated authority.
• Monitor supplier performance and expedite orders to ensure on-time delivery.
• Resolve supplier issues including pricing, quality, deliveries, and returns.
• Coordinate with Receiving, Accounts Payable for closeout and payment.
• Maintain procurement records and metrics; ensure policy compliance.

Skills

Procurement

Sourcing

Supplier evaluation

ERP systems

Cross-functional collaboration

Record keeping

Education

Associate’s Degree in Business/Logistics

Bachelor’s Degree preferred

Tools

Microsoft Office

Adobe Editor

Job description

Expertise and Functions

• Execute the end-to-end procurement process from Purchase Requisition (PR) through Purchase Order (PO) closeout
• Collaborate with Supply Chain, Program Management, Contracts, Finance, Property Management, and vendors to procure materials, equipment, and services that support company operations and customer requirements
• Perform sourcing activities, evaluate suppliers, issue purchase orders, expedite deliveries, resolve procurement issues, and ensure compliance with company policies and applicable contractual requirements
• Manage complete Procure-to-Pay (P2P) process from receipt of approved Purchase Requisitions through Purchase Order closeout
• Review purchase requisitions for completeness, accuracy, funding, approvals, and compliance with company procurement policies
• Source materials, equipment, and services by soliciting competitive quotations and identifying qualified suppliers
• Research, evaluate, qualify, and onboard new vendors based on quality, capability, pricing, delivery performance, financial stability, and regulatory compliance
• Maintain approved supplier records and vendor documentation
• Collaborate with Supply Chain, Contracts, Property Management, Data Management, Program Managers, and internal customers to define procurement requirements
• Prepare, issue, revise, and administer purchase orders using the company’s ERP procurement system
• Negotiate pricing, delivery schedules, and commercial terms within delegated procurement authority
• Monitor supplier performance and expedite purchase orders to ensure on-time delivery
• Resolve supplier issues involving pricing discrepancies, quality concerns, delivery delays, invoice exceptions, returns, warranty claims, and corrective actions
• Coordinate closely with Receiving, Property Management, and Accounts Payable to ensure timely receipt, inspection, payment, and closeout of procurement actions
• Maintain accurate procurement records, supplier files, purchase order status reports, and procurement metrics
• Ensure procurement actions comply with company policies, customer requirements, FAR/DFARS requirements (when applicable), and ethical purchasing standards
• Manage appropriate terms and condition flow downs
• Support supplier performance evaluations and continuous improvement initiatives
• Identify opportunities for cost savings, supplier consolidation, process improvements, and buyer efficiencies
• Other duties as assigned
• Associate’s Degree in Business, Logistics, or related field required
• Bachelor’s Degree preferred

Experience:

• 4+ years of experience in similar or related field required
• Proficiency in Microsoft Office applications, including Outlook, Planner, Word, PowerPoint, SharePoint, Teams, and Excel required
• Proficiency in Adobe Editor preferred
• Ability to file, and keep records and documentation
• Effectively work with others in the company who are in other geographic regions
• Communicate with keyholders and the requester / Project Manager with updates on the order status of purchase orders and modifications sent
• Ability to learn and understand Government policies and procedures for purchasing and activities
• Ability to multitask and prioritize during surges
• Attention to detail is a must

Security:

• Must be a US citizen
• Ability to obtain a security clearance required

Physical Requirements:

• Able to occasionally reach with hands and arms
• Prolonged periods of computer screen use, while sitting or standing at a desk
• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
• Able to safely lift and carry up to 20 pounds at a time
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary:

The projected salary range for this position is $40,000-$55,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.