Procurement Coordinator

Aequor; Groton (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading procurement firm in Connecticut is looking for a Procurement Coordinator to support business operations, focusing on procure to pay processes within Pharmaceutical Sciences. The ideal candidate will have a Bachelor's degree and 3-5 years of relevant experience. Responsibilities include generating requisitions, managing purchase orders, interfacing with teams and vendors, and resolving discrepancies. Strong planning, organizational, and communication skills are essential for success in this role.

Qualifications

• Bachelor’s degree in a related field.
• 3-5 years of experience in procurement or finance.
• Strong organizational and multitasking abilities.

Responsibilities

• Generate requisitions and manage purchase orders.
• Interface with colleagues and vendors.
• Manage documentation related to POs.
• Assist in setting up new vendors.
• Review invoices and resolve discrepancies.

Skills

Strong planning, prioritization and organization skills

Ability to manage multiple tasks simultaneously

Strong communication and negotiation skills

Proficiency with Microsoft Office and Excel

Experience with procurement tools like Ariba

Education

Bachelor’s degree in management, Accounting, Finance, Economics or related field

3-5 years of relevant experience in a similar function

Tools

Microsoft Office

Excel

Ariba Spend Management

Job description

Overview

Summary: The Procurement Coordinator is responsible for supporting business operations with a primary focus on procure to pay processes within Pharmaceutical Sciences (PharmSci). This role will help drive efficiencies across a wide range of sourcing activities and will liaise with Procurement, Finance and PharmSci team members to ensure application of a consistent methodology for generating and managing purchase orders on an end-to-end basis.

Responsibilities

• Generate requisitions and manage purchase orders across all lines within PharmSci including managing associated documents and reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies.
• Interface with PharmSci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes.
• Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition.
• Assist with setting up new vendors and maintaining existing ones in Ariba.
• Extend end dates and/or close purchase orders as needed.
• Review invoices and communicate back to vendors any discrepancies.
• Work with vendor, business contacts, Finance, and Procurement to resolve issues.
• Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed.
• Monitor PO spend, identify when there is significant under or overspend, and communicate to business owners.

Skills

• Strong planning, prioritization, and organization skills.
• Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner.
• Strong listening, written and verbal communication and negotiation skills with demonstrated ability to effectively manage customer relationships.
• Proficiency with Microsoft Office and Excel skills—Pivot tables, and similar tools.
• Experience with Ariba Spend Management or other related procurement tools is preferred.

Education/Experience

Education/Experience: Bachelor’s degree in management, Accounting, Finance, Economics or related field. 3-5 years of relevant experience in a similar function, preferably in finance or procurement related role.