Procurement Specialist I

Detroit Transportation Corporation; Detroit (MI); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Detroit Transportation Corporation is seeking a Procurement Specialist I to handle purchasing activities and contract administration under the Strategic Sourcing and Procurement Director. This exempt role requires attention to compliance with federal, state and local laws and a commitment to integrity.

You will prepare bids, proposals and award documents, negotiate with sellers, analyze costs, monitor supplier performance, and maintain procurement records while coordinating with departments

Qualifications

• Bachelor's degree in Public or Business Administration or related field.
• At least 3 years as a buyer or purchasing agent.
• Combination of education and experience may substitute for minimum requirements.
• CPPB or equivalent certification preferred.

Responsibilities

• Procures equipment, goods, services, and supplies per laws and policies.
• Prepares technical specs and solicitation documents.
• Creates and analyzes bid, RFQ, and RFP documents.
• Identifies potential sources and notifies them.
• Coordinates evaluation committees and negotiations.
• Administers contracts and change orders.
• Performs cost/price analysis and monitors contractor performance.
• Maintains procurement records and integrity of the process.
• Researches market sources for cost-effective pricing.
• Ensures compliance with grant requirements when applicable.

Skills

Microsoft Office

Multi-tasking

Communication skills

Project management

Contract knowledge

Education

Bachelor's degree in Public or Business Administration or related field

CPPB or equivalent

Tools

Microsoft Office Suite

Job description

Job Title: Procurement Specialist I

Department: Procurement and Material Control

Classification: Exempt

Supervisor Title: Strategic Sourcing and Procurement Director

Safety Sensitive: No

Remote Status: Potential with Approval from Supervisor

General Summary:

Under the direction of the Strategic Sourcing and Procurement Director, the Procurement Specialist I is responsible for technical and administrative functions of the purchasing activities for the company, which includes purchasing and contract administration.

This position prepares bids, proposals and award documents; administers contracts, conducts negotiations in accordance with applicable federal, state and local laws, ordinances, rules and regulations, while maintaining the highest level of professionalism and confidentiality.

Duties and Responsibilities:

• Procures or coordinates the equipment, goods, services, and supplies required by various departments in accordance with all applicable federal, state and local laws, policies and procedures
• Prepares technical and complex specifications, contracts and solicitation documents, including all related research and value analysis
• Prepares and analyzes competitive sealed bids, competitive sealed proposals, requests for quotations (RFQ) and requests for proposals (RFP)
• Identifies and notifies potential sources
• Conducts pre-bid and pre-proposal meetings
• Coordinates and supervises activities of evaluation committees
• Edits requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery
• Negotiates with sellers and prepares awards
• Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders
• Performs or obtains cost/price analysis, as appropriate
• Monitors sellers’ compliance/performance to ensure that specifications/statement of work are met
• Maintains status and project file records of procurements including changes and modifications
• Performs contract audits when required
• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority
• Maintains the integrity of the public procurement process
• Researches market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services
• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up
• Actively solicits feedback from colleagues and supervisor on opportunities for growth and development
• Retrieves files and documents from the designated procurement folders and drives on the company network.
• May utilize approved external programs essential to the procurement deparment’s regular operations.
• Incorporates safety into all aspects of job functions
• Must work within established methods, practices, procedures, policies of the DTC and federal or state laws
• Performs other duties as assigned

Supervision Given To: N/A

Education, Experience and Qualifications:

Minimum:

• Bachelor’s degree in Public or Business Administration, or related field
• 3 years of experience as a buyer or purchasing agent
• Combination of education and experience may substitute for minimum requirements

Preferred:

• Experience in the public sector
• Certified Professional Public Buyer (CPPB) or equivalent

Knowledge, Skills, and Abilities:

Essential:

• Knowledge of contract documents, solicitation methods and contract administration related to procurement
• Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis
• Knowledge of laws, policies and procedures governing public procurement
• Basic knowledge of blueprint reading
• Ability to multi-task
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Teams, Outlook, etc.)
• Ability to manage projects
• Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures
• Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies
• Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature
• Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner
• Ability to establish schedules and to complete projects on a timely basis
• Ability to successfully deal with all persons in a fair and equitable manner
• Ability to make difficult decisions and award contracts impartially and objectively
• Possess complete integrity and a high sense of personal and professional ethics

Preferred:

• N/A

Working Environment:

• The physical environment requires the employee to work inside
• The majority of the work will be in an office, but the position may require work outside of an office setting
• May be requested to work outside of regular office hours for special program events

Physical Demands:

• Must be able to perform the following with or without reasonable accommodations:
• Walk, stand, sit, speak, hear and use of manual dexterity
• Prolonged periods sitting at a desk and working on a computer
• Lift and carry up to 15lbs

Other Requirements:

• Must pass a background check

Must pass complete physical examination and drug screen

Must have a driver’s record compliant to ‘DTC Driving Policy’