Procurement Coordinator

Calnetix Technologies; Cypress (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Calnetix Technologies is seeking a Procurement Coordinator to support the Supply Chain organization by coordinating routine supplier communications, tracking open purchase orders, and maintaining procurement records. The role acts as a liaison between suppliers and internal stakeholders to ensure timely material availability and accurate documentation.

Ideal candidates have 1–3 years of administrative or purchasing support experience, strong verbal and written communication, and proficiency with

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of administrative, purchasing support, customer service or supply chain experience.
• Experience in a manufacturing environment is preferred.
• Exceptional verbal and written communication skills with a confident, professional phone and email presence.
• Strong computer skills, including proficiency in Microsoft Office, particularly Excel, Outlook and Word.
• Experience working within an ERP or MRP system preferred, with the ability to learn.

Responsibilities

• Act as a primary point of contact for routine supplier communications regarding open purchase orders, delivery commitments and shipment status.
• Follow up with suppliers to confirm delivery dates and support on-time fulfillment of production requirements.
• Monitor open purchase orders and identify potential shipping delays, backorders, shortages, or supply interruptions.
• Communicate delivery concerns, discrepancies, and supplier issues to the Supply Chain Manager and assist with coordinating corrective actions.
• Coordinate with suppliers, receiving, planning, production, quality and accounting to resolve routine order and documentation discrepancies.
• Support purchase order administration within the ERP system.
• Enter and maintain supplier information, order acknowledgments, delivery dates and purchasing data within the ERP system.
• Maintain accurate procurement records, supplier documentation and organized electronic and physical filing systems.
• Generate and maintain open-order reports, supplier follow-up logs and deliverystatus updates.
• Verify purchasing documentation for completeness and accuracy and reconciling related records as required.
• Support supplier onboarding activities and document collection as assigned.
• Provide general administrative and operational support to the Supply Chain and Operations teams.

Skills

Verbal communication

Written communication

Phone presence

MS Office

Excel

Outlook

Word

Education

High school diploma or equivalent

Tools

ERP/MRP system

Job description

We are seeking a Procurement Coordinator who will provide administrative and operational support to the Supply Chain organization by coordinating routine supplier communications, following up on open purchase orders, maintaining procurement records and supporting purchasing processes. The position serves as a liaison between suppliers and internal stakeholders to help ensure timely material availability, accurate documentation and efficient execution of procurement activities.

Essential Duties and Responsibilities:

• Act as a primary point of contact for routine supplier communications regarding open purchase orders, delivery commitments and shipment status.
• Follow up with suppliers to confirm delivery dates and support on-time fulfillment of production requirements.
• Monitor open purchase orders and identify potential shipping delays, backorders, shortages, or supply interruptions.
• Communicate delivery concerns, discrepancies, and supplier issues to the Supply Chain Manager and assist with coordinating corrective actions.
• Coordinate with suppliers, receiving, planning, production, quality and accounting to resolve routine order and documentation discrepancies.
• Support purchase order administration within the ERP system.
• Enter and maintain supplier information, order acknowledgments, delivery dates and purchasing data within the ERP system.
• Maintain accurate procurement records, supplier documentation and organized electronic and physical filing systems.
• Generate and maintain open-order reports, supplier follow-up logs and deliverystatus updates.
• Verify purchasing documentation for completeness and accuracy and reconciling related records as required.
• Support supplier onboarding activities and document collection as assigned.
• Provide general administrative and operational support to the Supply Chain and Operations teams.

Education, Skills, and Experience:

• High school diploma or equivalent required.
• One to three years of administrative, purchasing support, customer service or supply chain experience.
• Experience in a manufacturing environment is preferred.
• Exceptional verbal and written communication skills with a confident, professional phone and email presence.
• Strong computer skills, including proficiency in Microsoft Office, particularly Excel, Outlook and Word.
• Experience working within an ERP or MRP system preferred, with the ability to learn