Procurement Coordinator

Paylocity; Elgin (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Paylocity in Elgin, IL is seeking a Purchasing Clerk to support procurement operations. You will prepare purchase orders, track deliveries, maintain records, and liaise with vendors to ensure timely, quality supplies for the organization.

The role emphasizes organization, attention to detail, and collaboration with production, accounting, and warehouse teams to optimize inventory levels and supplier performance.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in business, supply chain, or a related field preferred.
• Experience in purchasing, procurement, or administrative support is a plus.
• Proficiency with MS Office Suite, especially Excel; ERP/purchasing software experience preferred.

Responsibilities

• Prepare and process purchase orders for materials, supplies, and services.
• Communicate with vendors to obtain pricing, availability, and delivery timelines.
• Track orders and ensure timely delivery of goods and services.
• Verify receipt of items and resolve discrepancies between POs, invoices, and shipments.
• Maintain purchasing records and update databases with vendor/order information.
• Monitor inventory levels and assist in replenishment planning.
• Support evaluation of vendor performance based on quality, cost, and delivery.
• Coordinate with internal departments to meet procurement needs.
• Assist with sourcing new suppliers or alternative products.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

ERP/purchasing software

Microsoft Excel

Independent & collaborative

Customer service orientation

Problem-solving

Vendor coordination

Education

High school diploma or equivalent

Associate’s degree in business or supply chain

Tools

SAP

Oracle

QuickBooks

Microsoft Excel

Job description

Paylocity in Elgin, IL is seeking a Purchasing Clerk to support procurement operations. You will prepare purchase orders, track deliveries, maintain records, and liaise with vendors to ensure timely, quality supplies for the organization.

The role emphasizes organization, attention to detail, and collaboration with production, accounting, and warehouse teams to optimize inventory levels and supplier performance.