Procurement & Contracts Specialist (Hybrid)

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 67,000 - 96,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

MassAbility, part of the Commonwealth of Massachusetts, seeks a highly organized Grants Management Specialist II to support procurement, contract administration, purchasing, and operational services across its Central Office and Area Offices.

The role covers managing procurements from initiation to completion, assisting with contracts and SOWs, and ensuring compliance with state policies. A collaborative, customer-focused approach is essential as we advance inclusive programs.

Qualifications

• Knowledge of general business administration principles, office operations, administrative procedures, and records management.
• Ability to interpret and apply policies, procedures, regulations, and administrative guidelines with sound judgment and attention to detail.
• Ability to manage multiple priorities, organize complex workloads, and meet deadlines.
• Strong analytical, organizational, and problem-solving skills with research and decision-making abilities.
• Excellent written and verbal communication with internal and external stakeholders.
• Ability to work collaboratively and maintain confidentiality in handling sensitive information.

Responsibilities

• Coordinate agency procurement activities from initiation through completion, including reviewing requests, approvals, and purchase orders.
• Assist with contracts, Statements of Work (SOWs), purchase orders, and related procurement documentation while ensuring compliance.
• Serve as liaison among staff, vendors, Accounting, HR, OSD, and other stakeholders to facilitate procurement and operations.
• Coordinate vendor relationships, solicitations, purchasing, and other procurement activities with a focus on customer service and timely delivery.
• Provide guidance on procurement processes, required documentation, and Commonwealth procurement requirements to staff.
• Review documentation for completeness and accuracy (W-9, EFT, Terms and Conditions, CASL, etc.).
• Support onboarding/offboarding related to equipment and workspace with HR and IT.
• Maintain procurement procedures, reference materials, SharePoint resources, and training aids.
• Utilize Commonwealth systems to process transactions and manage vendor data, contracts, and requests.
• Monitor shared inboxes and respond to inquiries with effective problem-solving.

Skills

Procurement knowledge

Contract administration

Grants management

Communication skills

Customer service

MS Office

Job description

MassAbility, part of the Commonwealth of Massachusetts, seeks a highly organized Grants Management Specialist II to support procurement, contract administration, purchasing, and operational services across its Central Office and Area Offices.

The role covers managing procurements from initiation to completion, assisting with contracts and SOWs, and ensuring compliance with state policies. A collaborative, customer-focused approach is essential as we advance inclusive programs.