Senior Contract Specialist – Public Sector Contracts

Commonwealth of Massachusetts; Hathorne (MA); Hybrid; USD 71,000 - 102,000; Full time

Benefits offered by this job

Hybrid work schedule

Direct deposit

Job summary

Commonwealth of Massachusetts is seeking a Contract Specialist III for the Department of Developmental Services in the Northeast Regional Office. The CS III will ensure compliance with statutes, regulations, rules, and policies, while engaging in ongoing coordination with supervisors and area staff on contracts, POS planning, and provider spending.

Responsibilities include developing unit allocations, reviewing contracts, inputting data into MMARS/ICMS, and maintaining billing accuracy.

Qualifications

• Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
• Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to read, interpret, and analyze documents such as contracts, leases, etc. and determine applicability of contract data, and draw conclusions by make appropriate recommendations.
• Exercise sound judgement and discretion in handling confidential information.
• Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.

Responsibilities

• Participate in the process of developing unit allocations for the new fiscal year with the Area Director and the provider.
• Review contract documents for accuracy and thoroughness and ensure proper documentation is attached.
• Prepare and review the Input sheet using the information from the Service Summary Form or Contract Form to input the contract information into MMARS.
• Work with Area Director on updating ALTR site information for amendments and at the beginning of the fiscal year.
• Input updated information from the ALTR worksheet into ICMS and send provider the reports which will establish the Service Summary Form.
• Ensure contracts in MMARS have been filtered into the EIM process if not work with Billing Dept on any issues.
• Maintain ICMS database making sure all contracts are entered and accurate.
• Ensure billing is done on a timely basis and confirm balances and funds to cover billing are adequate.
• Reconcile Area POS tracking by running reports from FMIS and cross reference with MMARS.
• Run Authorization reports in FMIS to make sure information is accurate and the amendment will be processed or not.
• Clean up authorizations that will not be used in the fiscal year.
• Assist Providers with any questions regarding funding, payments, etc .
• Monitor utilization throughout the year using the various reports from EIM-Warehouse-FMIS.
• Communicate with Area Director on a regular basis and set up monthly meetings to ensure the Area budget is on track.
• Verify all contracts (especially new contracts) are uploaded to EIM and adjust accordingly (new rates start date-check billing-current/prior-adjust mapping rules update percentages%)
• Determine throughout the year billing discrepancies between MMARS and EIM
• Assist New Providers with EIM Training when necessary
• Process manual payments in MMARS when necessary

Skills

Accounting basics

Legal/regulatory knowledge

Contract analysis

Confidentiality

Communication

Education

Bachelor's degree in business administration, management or related field

Job description

Commonwealth of Massachusetts is seeking a Contract Specialist III for the Department of Developmental Services in the Northeast Regional Office. The CS III will ensure compliance with statutes, regulations, rules, and policies, while engaging in ongoing coordination with supervisors and area staff on contracts, POS planning, and provider spending.

Responsibilities include developing unit allocations, reviewing contracts, inputting data into MMARS/ICMS, and maintaining billing accuracy.