Procurement & Contract Coordination Specialist

Quality Technology Services, LLC

Dallas (TX)

On-site

USD 52,000 - 76,000

Full time

4 days ago

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Benefits offered by this job

401(k) matching

Stock Purchase Plan

Generous PTO

Volunteer days

Job summary

Quality Technology Services, LLC (QTS) is seeking a Procurement Coordinator to support end-to-end intake, routing, approval, execution, processing, and recordkeeping of AIA and Development-related agreements. You will coordinate contract packages and approvals with Development project teams, Legal, Finance, and Sourcing to keep activities timely and auditable.

Under guidance, you will coordinate without owning negotiations or giving legal advice, focusing on detail, documentation, and

Qualifications

Associate degree or coursework in business administration, legal studies, construction management, supply chain, finance, or a related field, or an equivalent combination of education and relevant experience.
Entry-level experience, internship experience, or one to three years of experience in procurement or sourcing operations, contract administration, legal support, document control, project coordination, or a related administrative role.
Experience working with electronic documents, business workflows, shared records, or approval tracking.
Strong attention to detail and the ability to follow documented procedures, checklists, and deadlines.
Ability to organize multiple assignments, maintain accurate records, and follow up professionally.
Clear written and verbal communication skills for coordinating with internal and external contacts.
Working knowledge of Microsoft 365 applications, including Outlook, Word, Excel, and Teams.

Responsibilities

Contract Intake and Package Administration: log and organize AIA and Development-related agreements, check routing requests for required fields and exhibits, notify project teams of missing information, apply naming and document-control standards, organize drafts and final versions.
Approval Workflow Coordination: set up internal approval workflows, route to reviewers, track status, send reminders, provide updates to stakeholders, escalate overdue items, maintain approvals and decisions.
Signature and Execution Management: create DocuSign envelopes, verify signer details, monitor envelope status, address routine questions, ensure signatures and required exhibits are present, distribute finalized agreements.
Records, Systems, and Reporting: maintain complete contract files, ensure version control, coordinate processing in Workday and eBuilder, maintain registers and trackers, provide timely reports on volume and cycle times.
Process Support and Continuous Improvement: track delays, update guidance and SOPs, suggest improvements, assist with workflow testing, provide user guidance on routing and procedures.