Contract Coordination Specialist

QTS; Irving (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

QTS is seeking a Procurement Coordinator to streamline the end-to-end intake, routing, approval, execution, processing, and recordkeeping of development-related agreements. You will work with Development project teams, Legal, Finance, Sourcing, and external contracting parties to keep contracts timely and auditable.

This role does not involve supplier negotiations or legal advice; you will apply established procedures, manage DocuSign envelopes, track status, and maintain accurate contract

Qualifications

• Associate degree or coursework in business administration or legal studies.

Responsibilities

• Receive and log AIA and Development-related agreements for approval and execution.
• Check contract packages for required fields, exhibits, templates, signer information, and supporting docs.
• Notify project teams of missing or outdated information and track items for correction.
• Apply naming, indexing, and document-control standards and organize drafts and final forms.
• Set up internal approval workflows and route packages to reviewers in the correct sequence.
• Track approvals, rejections, reminders, and resubmissions to meet target cycle times.
• Create DocuSign envelopes from routing requests and confirm signer details before release.
• Monitor envelope status, address routine questions, and escalate nonstandard issues.
• Maintain complete contract files, versions, and related records across systems.
• Provide timely reporting on intake volume, status, aging, and backlog.
• Support testing and implementation of workflow enhancements and provide user guidance.

Education

Associate degree or coursework in business administration

Coursework in legal studies

Job description

QTS is seeking a Procurement Coordinator to streamline the end-to-end intake, routing, approval, execution, processing, and recordkeeping of development-related agreements. You will work with Development project teams, Legal, Finance, Sourcing, and external contracting parties to keep contracts timely and auditable.

This role does not involve supplier negotiations or legal advice; you will apply established procedures, manage DocuSign envelopes, track status, and maintain accurate contract