Procurement Clerk: Project Materials & Bid Coordination

Bechtel; Town of Clay (NY); On-site; USD 63,000 - 96,000; Full time

Job summary

Bechtel is seeking a Procurement/PO Administrator for the Clay, NY project. You will manage the formation and administration of purchase orders, engage suppliers, coordinate bids, and ensure compliance with PO requirements.

You will support cross-functional planning and reporting, enabling effective communication across procurement teams and project stakeholders. This role is based in Clay, NY and requires meticulous procurement execution in a fast-paced environment.

Qualifications

• Excellent verbal and written communication skills.
• Outgoing and proactive with stakeholder engagement.
• Strong organizational and time management skills.
• Detail-oriented with accuracy in documentation and procurement processes.
• Ability to support coordination, planning and administrative activities in a fast-paced project environment.

Responsibilities

• Communicates with Engineering to assist and guide in preparation of material requisitions for procurement of materials and equipment.
• Forms bid packages and issues bid requests; coordinates bidders’ questions; and receives bidder proposals.
• Prepares Commercial Bid Summary and recommendations to award.
• Prepares and commits purchase orders within their authority.
• Communicates with suppliers and Bechtel personnel to define requirements and assure supplier performance within PO obligations.
• Supports scheduling and coordination of meetings across internal teams, suppliers, and stakeholders.
• Assists in planning and organizing project-related activities and discussions.
• Coordinates domestic and international travel arrangements as needed.
• Prepares, compiles, and distributes reports, status updates, and procurement tracking information.
• Maintains organized documentation and supports tracking of procurement activities.

Skills

Excellent communication

Outgoing and proactive

Strong organization

Detail-oriented

Fast-paced environment adaptability

Education

University Hire with <1 year or 4-5 years relevant experience

Tools

Outlook

Teams

Excel

Job description

Bechtel is seeking a Procurement/PO Administrator for the Clay, NY project. You will manage the formation and administration of purchase orders, engage suppliers, coordinate bids, and ensure compliance with PO requirements.

You will support cross-functional planning and reporting, enabling effective communication across procurement teams and project stakeholders. This role is based in Clay, NY and requires meticulous procurement execution in a fast-paced environment.