Procurement Assistant (1 year renewable / Commonwealth / $3500)

JAC Recruitment Pte. Ltd.; Cogan Station (PA); On-site; USD 40,000 - 60,000; Full time

Job summary

JAC Recruitment Pte. Ltd. seeks an organized procurement assistant to convert purchase requests into SAP purchase orders, create item codes, and maintain warranties and PM schedules in the AMS system.

You will verify invoices, manage ETAs, and ensure month-end processing is complete, while supporting the procurement inbox and vendors as needed. The role requires a Diploma in procurement or supply chain, sharp attention to detail, and strong communication skills.

Qualifications

• Diploma in procurement or supply chain field is required.
• Candidates should be meticulous and deadline-driven.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Convert Purchase Requests into Purchase Orders in SAP.
• Create new item codes in SAP.
• Update equipment warranties, PM schedules, and repair data in the AMS system.
• Follow up on ETAs and update revised ETAs in SAP.
• Verify daily delivery documents against SAP records.
• Check invoices against SAP and route them through the Therefore system.
• Request credit notes or revised invoices for discrepancies.
• Ensure all goods/services for the month are processed before month-end closing.
• Review and clear emails in the Procurement inbox.
• Respond to users' ETA inquiries when required.
• Conduct quarterly stock takes with procurement/receiving teams.
• File all delivery documents.
• Perform other ad-hoc duties.
• Serve as backup during planned leave.

Skills

Attention to detail

Multi-tasking

Communication skills

Self-motivated

Education

Diploma in procurement or supply chain related field

Tools

SAP

AMS system

Therefore system

Job description

Responsibilities

• Convert Purchase Requests into Purchase Orders in SAP.




• Create new item codes in SAP.




• Update new equipment warranties, preventive maintenance schedules, and repair information in the AMS system.




• Follow up on ETAs and update revised ETAs in SAP.




• Verify daily delivery documents for goods and services against SAP records.




• Check invoices against SAP and route them through the Therefore system.




• Contact vendors if invoices are not submitted during delivery, follow up for submission, and complete Steps 1 and 2 accordingly.




• Email vendors to request credit notes or revised invoices for discrepancies, and complete Steps 1 and 2 as needed.




• Ensure all goods and services rendered within the month are fully processed (Steps 1–4) before month-end closing.




• Review and clear emails in the Procurement inbox.




• Respond to users’ ETA inquiries when required.




• Conduct quarterly stock takes together with procurement and receiving team members (2–3 hours per stock take).




• File all delivery documents.




• Perform any other assigned ad-hoc duties.




• Serve as backup for the other assistant during planned leave or medical leave.

Requirements

• At least Diploma in procurement or supply chain related field with at least 1 year of relevant experience.




• Meticulous and attentive to details.




• Able to multi-task and meet deadlines.




• Self-driven and proactive individuals.




• Good verbal and written communication skills