Procurement Analyst

Quantum Search Partners; Reston (VA); On-site; USD 45,000 - 70,000; Full time

Job summary

A hiring firm in Reston, Virginia is seeking an experienced Procurement Specialist. The role involves understanding business needs, managing vendor communications, conducting price analyses, and finalizing contracts. A candidate should have 1-2 years of experience in purchasing, be detail-oriented, and have strong communication skills. Proficiency in SAP and Microsoft Office is preferred. This position is essential for supporting procurement functions within the company.

Qualifications

• One to two years of experience in purchasing or sourcing preferred.
• Detail-oriented with the ability to multi-task.
• Ability to work under pressure while practicing good judgment.

Responsibilities

• Meet with internal stakeholders to advise on procurement practices.
• Review Procurement Intake Forms and budgets.
• Request quotes from vendors.
• Conduct price analyses and negotiate pricing.
• Draft and finalize contract documentation.
• Coordinate vendor set-up in SAP.
• Approve/Create Purchase Requests in SSP system.
• Assist end users with SSP issues.

Skills

Detail-oriented

Quick learner

Ability to work under pressure

Strategic goal achievement

Proactive problem-solving

Strong organizational skills

Communication skills

Interpersonal skills

Tools

SAP

Microsoft Office

Job description

• Meet with internal business stakeholders to understand their projects and advise on best procurement practices.
• Review Procurement Intake Forms and budgets for requested purchases.
• Request quotes from vendors, and follow-up with them to discuss projects, pricing, terms, etc.
• Conduct price analyses, negotiate pricing/discounts, and make vendor/reseller recommendations.
• Draft contract documentation for the requested purchases, and then coordinate with vendors, as well as Legal, Privacy and Information Security teams to finalize contracts and launch documents for signatures.
• Provide onboarding documents to vendors and coordinate with Accounts Payable Dept to complete the vendor set-up in SAP.
• Approve/Create Purchase Requests in Self-Service Procurement (SSP) system.
• Assist end users with SSP related issues and conduct SSP training when necessary.
• Maintaining physical and electronic documents, shared files, correspondence and requests for clarification, according to established data handling procedures.
• Maintaining the contract database and sending reminders to stakeholders regarding upcoming renewals.
• Supporting senior procurement personnel with various procurement, financial, and administrative activities .
• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

Job Qualifications

• One to two years of experience in purchasing or sourcing preferred
• Detail-oriented, quick learner with the ability to multi-task
• Ability to work under pressure while practicing good judgment
• Strategic in goal achievement
• Proactive in problem solving skills
• Strong organizational and communication skills
• SAP experience preferred
• Proficient in Microsoft Office
• Excellent interpersonal skills
• All candidates must be authorized to work in the USA