Administrative Assistant

RedSail Technologies; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

RedSail Technologies in San Antonio, TX is seeking a Procurement Support specialist to provide support in all areas of plant procurement and contribute to the company's global procurement strategy. The role reports to the Purchasing Manager and requires strong organizational and communication skills.

Responsibilities include issuing purchase orders for plant and office needs, vendor follow-ups, raw material transfers, and coordination with Accounts Payable, QA and Receiving.

Qualifications

• Minimum 1–2 years' experience in a similar capacity.
• Proficient in Microsoft Office Suite.
• Experience using NetSuite strongly preferred but not required.
• Experience with ERP or ordering systems.
• Understands and has working knowledge of accounts payable functions.

Responsibilities

• Issues purchase orders for plant consumables, office supplies, and general needs of the plant.
• Follows up with vendors for documents such as order confirmations and digital packing lists.
• Schedules transfers of raw material.
• Liaises with Accounts Payable to ensure invoicing and receipt are accurate and resolves discrepancies with minimal impact to the business.
• Works with vendors, QA, and accounting for returns and credit.
• Interacts with Inventory Control Team and Receiving to assess the needs of the plant.
• Utilizes NetSuite to adjust POs and receipts and also produce schedules and reports.
• Perform other duties as assigned.

Job description

Summary:Provides support in all areas of procurement for the plant and participates in the global strategy of the company for procurement operations. This position reports directly to the Purchasing Manager.

Experience

• Excellent organizational, written and verbal communication skills
• Capacity to perform tasks quickly
• Minimum of 1-2 years' experience in a similar capacity
• Proficient in Microsoft Office Suite
• Experience using NetSuite strongly preferred but not required
• Demonstrated experience using an ERP or ordering system is required
• Understands and has working knowledge of accounts payable functions

Job Responsibilities

• Issues purchase orders for warehouse and factory consumables, office, breakroom supplies, and general needs of the plant
• Follows up with vendors for documents such as order confirmations and digital packing lists
• Schedules transfers of raw material
• Liaises with Accounts Payable to ensure invoicing and receipt are accurate and resolves discrepancies with minimal impact to the business
• Works with vendors, QA, and accounting for returns and credit
• Interacts with Inventory Control Team and Receiving to assess the needs of the plant
• Utilizes NetSuite to adjust POs and receipts and also produce schedules and reports
• Perform other duties as assigned

Education

High School diploma or GED, or equivalent combination of education and experience.