Procurement Assistant

Hired by Matrix, Inc; Wichita (KS); On-site; USD 40,000 - 53,000; Full time

Job summary

A leading company in fire, HVAC, and security equipment is looking for a Tool Crib Administrative Assistant to support inventory management and procurement processes. The role requires strong organizational skills and proficiency in Microsoft Office. The ideal candidate will demonstrate reliability, attention to detail, and the ability to work independently in an industrial environment.

Qualifications

• Min. 2 years of experience in an administrative or operations support role.
• Strong proficiency in Microsoft Excel and Outlook.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Place orders with suppliers and follow up on order status.
• Receive and verify incoming products.
• Manage calendars and tasks for the Tool Crib supervisor.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Tools

Inventory management systems

Job description

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At-a-Glance:

Are you ready to build your career by joining an international fire, HVAC and security equipment company? If so, our client is hiring a Tool Crib Administrative Assistant.

At-a-Glance:

Are you ready to build your career by joining an international fire, HVAC and security equipment company? If so, our client is hiring a Tool Crib Administrative Assistant.

Position Type:

• Contract
• On-Site
  
  
  

Required:

• Min. 2 years proven experience in an administrative or operations support role.
• Strong proficiency in Microsoft Excel and Outlook.
• Excellent organizational and record-keeping skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong communication and problem-solving abilities.
• Must be willing and able to work in an industrial manufacturing environment.
• Must be willing and able to wear personal protective equipment (PPE), as needed.
• Reliable, detail-oriented, self-motivated, and capable of working independently with minimal supervision.
  
  
  

Preferred:

• Experience in a manufacturing or industrial environment.
• Knowledge of inventory and supplier processes.
• Project coordination experience.
• Familiarity with inventory management systems (e.g., Maximo) and procurement platforms (e.g., Buy Smart).
  
  
  

Responsibilities:

Procurement & Supplier Coordination:

• Place orders with suppliers and follow up on order status.
• Act as a second-level escalation point for supplier and internal issues.
• Obtain RMAs from suppliers for damaged or missing items.
• Assist in identifying alternate suppliers when primary vendors are unavailable.
• Monitor supplier lead times and assess cost impacts.
  
  
  

Inventory & Systems Management:

• Receive and verify incoming products (quantity, quality, and stock type).
• Enter receipts into inventory system and ensure proper storage of items.
• Manage the addition of new parts/items into inventory system, including catalog and manufacturer details.
• Support inventory reconciliation and adjustments (lost/found items, unit conversions, etc.).
• Perform daily reviews of reorder points and EOQ levels based on historical data.
• Input physical inventory counts into inventory system.
• Generate and distribute inventory reports.
  
  
  

Administrative & Project Support:

• Monitor and respond to emails promptly and professionally.
• Manage calendars, tasks, and deadlines on behalf of Tool Crib supervisor.
• Effectively manage and own projects, bringing them to successful completion.
• Compile and send reports to operations stakeholders.
• Read and interpret invoices for accuracy and reconciliation.
• Other duties, as indicated by supervisor.
  
  
  

Get in Touch:

If you think you'd be a good match, submit your resume and reach out to Dimple at 201-336-0653 to learn more.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Industrial Machinery Manufacturing

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