Purchasing Assistant

Kelvion Holding GmbH - All rights reserve; United States; Remote; USD 35,000 - 50,000; Full time

Job summary

Kelvion is seeking an Administrative Support professional for its purchasing department. The role includes order entry, invoice processing, and general administrative tasks. Ideal candidates will possess a high school diploma and relevant experience, with strong analytical and communication skills. Join a company that values innovation and sustainability while offering a comprehensive benefits package.

Benefits

Medical, dental, and vision insurance

Paid Time Off and holidays

401(k) Retirement Savings Plan with company match

Qualifications

• High school diploma or general education degree (GED); or one-year related experience.
• Ability to read and interpret documents such as safety rules and procedure manuals.
• Ability to perform basic mathematical calculations.

Responsibilities

• Provides administrative support for order entry and invoice processing.
• Verifies bills from suppliers and approves bills for payment.
• Enters purchase orders and maintains purchasing records.

Skills

Personal computer skills

Analytical skills

Communication skills

Problem-solving skills

Education

High school diploma or GED

Job description

At Kelvion, our mission is to lead the industrial transformation by championing innovation and sustainability. From optimizing data centers and advancing hydrogen production to revolutionizing refrigeration and HVAC systems, our mission-critical thermal solutions empower industries around the globe. United as “One Kelvion,” our global team delivers innovative solutions that drive customer success and support a sustainable future. Kelvion – Together, We Shape the Future

The Role

Provides administrative support for order entry and invoice processing along with general support for the purchasing department.

What you will be responsible for:

• Verifies bills from suppliers with bids and purchase orders and approves bills for payment.
• Enters purchase orders for services and spare parts as directed by manager.
• General administrative support to purchasing department.
• Regular attendance, ability to arrive at work punctually, ability to work on–site.
• Ability to work cooperatively with others, ability to deal respectfully with the public, customers, vendors, other employees, managers, and executive management.
• Ability to perform multiple tasks concurrently, ability to work in a fast-paced environment, ability to interchange with others in the department.
• Performs analytical, operational, and administrative tasks in support of Managers and Buyers involved in the purchase of acquisition of goods, assets, processes, patents, copyrights, or possession of other services.
• Sits in on meeting with vendors, takes meeting notes, and provides supplemental comments as the Buyer leads the negotiation process.
• Verifies specifications of purchase requests, prepares purchase orders, places orders to vendors, and completes the corresponding paperwork.
• Prepares and maintains purchasing and payment records, keeps receipts for future reference, and provides accurate spending figures to the Finance Department.

COMPETENCY OR POSITION REQUIREMENTS (knowledge, skills, and abilities)

• Personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE (required levels)

High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience.

What we offer YOU:

At Kelvion, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, short-term and long-term disability insurance, Paid Time Off, and holidays. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match.

At Kelvion we thrive on collaboration, embracing diversity of thought, and valuing every voice. Within Kelvion creativity shines because people are listened too, their contributions recognized, and their ideas welcomed. Our flexible approach to the way we work, places people’s health and satisfaction as a priority, enhancing engagement and fostering career opportunities. We empower engaged individuals to grow, progress and carve their own paths within the company.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at [e-mail]. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.