Procurement Analyst

California Governor's Office of Emergency Services

California (MO)

On-site

USD 65,000 - 85,000

Full time

28 hours ago

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Benefits offered by this job

CalPERS state pension

401(k) plans

Flexible schedules

Generous paid time off

Health, dental & vision insurance

Career development

Free parking

Beachside location on secure military–

Relaxed relocation support

Job summary

California Governor's Office of Emergency Services (Cal OES) - CSTI seeks an Administrative & Support Services Analyst II to lead procurement, contracts, and training logistics for statewide emergency training operations. The role supports CSTI’s mission to equip first responders with essential skills.

The analyst will manage procurement, oversee contract processes, coordinate training logistics, enforce administrative policies, and maintain records with accuracy and compliance.

Qualifications

Strong understanding of procurement laws, regulations, and policies.
Experience drafting, reviewing, and managing contracts, amendments, and solicitations.
Knowledge of competitive bidding requirements, sourcing strategies, and market analysis.
Ability to analyze contract terms, identify risks, and recommend solutions.
Proficiency with procurement systems (FI$Cal, Workday or similar).
Strong Excel skills for data analysis, tracking, and reporting.
Ability to develop clear procurement documents (RFPs, RFQs, IFBs, SOWs).
Familiarity with contract management software.

Responsibilities

Procurement: manage purchasing activities for CSTI training operations.
Contracts: coordinate and oversee contract processes for CSTI programs and facilities.
Training Program Coordination: organize course logistics and coordinate with instructors and students.
Administrative Policy Implementation: apply and maintain state guidelines and best practices.
Records Management: oversee CSTI records' organization, retention, and security.

Skills

Procurement laws & policies

Contract drafting & review

Contract management & amendments

Bid & sourcing analysis

Vendor communication & integrity

Education

Bachelor's degree in Public Administration / Business / Supply Chain

Tools

FI$Cal

Workday

Contract management software

Job description

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

At the California Governor's Office of Emergency Services (Cal OES), we don't just respond to crises—we prepare communities to face them head-on. As a leader in emergency management and homeland security, we're looking for passionate professionals who thrive under pressure and want their work to truly matter.

The California Specialized Training Institute (CSTI) operates year-round from our main campus in San Luis Obispo and training sites across the state. We deliver over 100 specialized courses covering emergency management, officer safety, terrorism response, hazardous materials, disaster recovery, fire and rescue, and crisis communications - equipping first responders and emergency personnel with the skills they need when every second counts.

Step into a role where your analytical expertise helps power critical statewide training operations! CSTI is seeking a driven and detail oriented Analyst II to serve as our primary Administrative and Support Services Analyst, supporting effective and efficient training programs and facility operations that support California’s emergency response community.

As the Administrative & Support Services Analyst, you will independently perform complex and varied analytical staff services work, including:

Procurement: Managing purchasing activities, ensuring CSTI has the supplies and resources needed for smooth training operations.
Contracts: Coordinating and overseeing contract processes to support CSTI’s programs and facility needs.
Training Program Coordination: Organizing course logistics, collaborating with instructors and students, and ensuring training delivery is consistent, efficient, and high quality.
Administrative Policy Implementation: Applying and maintaining administrative policies, ensuring CSTI follows state guidelines and best practices.
Records Management: Overseeing the organization, retention, and security of CSTI records.

If you are a proactive problem solver who thrives in a dynamic environment and enjoys work that makes a difference, CSTI invites you to join our team!

You will find additional information about the job in the Duty Statement.

Desirable Qualifications:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Professional Skills And Knowledge

Strong understanding of procurement laws, regulations, and policies.
Experience drafting, reviewing, and managing contracts, amendments, and solicitations.
Knowledge of competitive bidding requirements, sourcing strategies, and market analysis.
Ability to analyze contract terms, identify risks, and recommend solutions.

Technical Skills

Proficiency with procurement systems (e.g., FI$Cal, Workday, or similar).
Strong Excel skills for data analysis, tracking, and reporting.
Ability to develop clear, compliant procurement documents (RFPs, RFQs, IFBs, SOWs).
Familiarity with contract management software.

Analytical and Communication Skills

Strong analytical abilities to evaluate proposals, cost sheets, and vendor compliance.
Excellent written communication for drafting contracts and procurement documentation.
Effective verbal communication skills for working with vendors, internal customers, and legal teams.
Ability to interpret complex rules and explain them in plain language.
Attention to detail and accuracy in documentation.
Ability to prioritize multiple deadlines and manage high-volume workloads.
Strong organizational skills and follow through.
Customer service mindset with stakeholders and vendors.
Integrity and ethical decision making.

Working Conditions:

In Office: This position supports and manages the day-to-day business operations for Cal OES which is handled in an office location. This is not considered a hybrid telework position.

DMV Pull Program: Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver’s License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.

Department Information:

The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

The Planning, Preparedness, and Prevention Directorate develops and maintains statewide plans and planning guidance for local emergency management, state agencies, and tribal governments, including specialized programs for radiological preparedness, dam safety, seismic hazards, and earthquake early warning. This directorate also includes the California Specialized Training Institute which provides exercise support and courses in emergency management, hazardous materials response, criminal justice/officer safety, fire & rescue, and crisis communications.

In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

More information may be found here: Planning, Preparedness, and Prevention | California Governor's Office of Emergency Services

Department Website: http://www.caloes.ca.gov

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following: