Procurement Administrator

BayOne Solutions; Palo Alto (CA); On-site; USD 55,000 - 96,000; Full time

Job summary

BayOne Solutions seeks a Senior Business Systems Analyst / Zip Administrator to lead configuration and integration of the Zip procurement intake platform, handling form builder design, approval routing, and vendor onboarding.

You will collaborate with Procurement, Sourcing, Legal, Finance, and IT; integrate Zip with SAP, troubleshoot REST APIs, and manage Jira queues; deliver training and SOPs to drive adoption across business units.

Qualifications

• 4+ years hands-on experience as a BSA or Procure-to-Pay admin.
• Direct Zip (ZipHQ) platform configuration and admin experience.
• Strong understanding of SAP MM/S/4HANA and P2P architectures.
• API integration literacy with REST, JSON, and ERP integrations.
• Experience with Jira for ticketing and lifecycle management.
• Excellent communication to translate tech to non-technical leaders.

Responsibilities

• Admin Zip platform end-to-end including forms and approval routing.
• Translate purchasing policies into automated intake rules.
• Maintain and optimize procurement routing to reduce cycle times.
• Monitor and resolve integration issues between Zip and SAP.
• Use REST API logs to trace errors and data mapping issues.
• Manage Jira queues for triage and issue resolution.
• Train end users and drive change management.

Skills

BSA/P2P

ZipHQ

SAP P2P

REST APIs

Jira

Stakeholder mgmt

Tools

Zip Administration

ERP integration

Job description

POSITION TYPE: Contract

HOURLY RATE: Up to $70/hr.

Position Overview:

We are seeking a Senior Business Systems Analyst / Zip Administrator to lead the ongoing configuration, integration, and operational support of our enterprise procurement intake platform.

While titled internally under IT Project Management, this is a hands-on platform administration and business systems role. You will serve as the primary administrator for Zip (intake-to-pay orchestration), configuring dynamic procurement workflows, troubleshooting system integrations via REST APIs with SAP (System of Record), and managing high-visibility support across Procurement, Sourcing, Legal, Finance, and Executive stakeholders.

Key Responsibilities:

Platform Administration & Workflow Configuration

• Own end-to-end administration of the Zip procurement intake platform, including form builder design, dynamic approval routing, conditional logic, and vendor onboarding workflows.
• Partner directly with business stakeholders across Procurement, Sourcing, FP&A, Legal, Security, and IT to translate complex purchasing policies into streamlined, automated intake rules.
• Maintain, test, and optimize procurement routing logic to eliminate bottlenecks and reduce end-to-end purchase cycle times.

Systems Integration & Technical Support:

• Monitor, diagnose, and resolve integration issues between Zip and SAP (ERP), ensuring smooth data flow across purchase requisitions, purchase orders, vendor master records, and budget checks.
• Utilize REST API logs and payload inspectors to trace transactional errors, field mapping discrepancies, and middleware/API call failures.
• Manage production support ticket queues (Jira), executing rapid triage, root-cause analysis, and resolution for end-user intake and approval issues.

Cross-Functional Operations & Continuous Improvement:

• Act as the technical and operational liaison between enterprise procurement teams and back-end IT/SAP developers.
• Document system configurations, integration data maps, standard operating procedures (SOPs), and end-user guides.
• Design and deliver end-user training and change management initiatives to drive adoption across all business units.

Required Qualifications:

• Experience: 4+ years of hands-on experience as a Business Systems Analyst, Procurement Systems Administrator, or IT Functional Consultant in Procure-to-Pay (P2P) environments.
• Zip Platform Expertise: Direct experience building, configuring, and administering Zip (ZipHQ) dynamic intake forms, approval matrices, and conditional workflows.
• SAP & P2P Architecture: Strong functional and technical understanding of Procurement processes (Procure-to-Pay, Source-to-Pay) and integration touchpoints with SAP (SAP MM/S/4HANA).
• API Integration Literacy: Demonstrated ability to inspect, troubleshoot, and trace REST APIs, JSON payloads, and enterprise integration touchpoints between cloud intake tools and ERP systems.
• Ticketing & Lifecycle Management: Proficiency with Jira (or similar ITSM platforms) for production triage, bug tracking, and release management.
• Communication & Stakeholder Management: Superior interpersonal and consultative skills; ability to communicate complex technical diagnostics clearly to non-technical business leaders.

Preferred Qualifications:

• Experience with adjacent procurement orchestration systems (e.g., Coupa, SAP Ariba, Jaggaer, Ivalua).
• Prior experience in automotive, EV, high-tech, or enterprise manufacturing environments with high-volume purchasing.
• Certifications in Zip Administration, SAP MM, or Agile/ITIL methodologies.

Work Environment & Onsite Expectations:

• Work Style: Fast-paced, highly collaborative enterprise environment requiring direct daily engagement with cross-functional procurement and business stakeholders.