Procurement Admin: RFQ, POs & Documentation Support

PTR Global; Columbia (MD); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonus 7.5%

Job summary

PTR Global is seeking a detail-oriented procurement administrative support specialist to ensure documentation compliance and streamline purchasing processes. The role focuses on RFQ creation, supplier quotation management, and maintaining accurate records to support timely procurement activities.

The candidate will work onsite in Columbia, with opportunities for process improvement across procurement, operations, and finance teams.

Qualifications

• 1–3 years of experience in administrative, procurement, supply chain, purchasing, logistics, or office support roles.
• Strong organizational and document management skills.
• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word.
• Associate's or Bachelor's degree in Business, Supply Chain, Procurement, or related field.

Responsibilities

• Monitor documentation compliance and identify gaps or missing information.
• RFQ & Purchasing Support: prepare and distribute RFQ templates to suppliers.
• Support collection and organization of supplier quotations and responses.
• Prepare purchase requisition and purchase order documentation for buyers.
• Assist procurement personnel in maintaining accurate purchasing records.
• Support continuous improvement of procurement administration processes.
• Process shipping documentation and related records.
• Collaborate with Procurement, Operations, Finance, and Logistics to resolve discrepancies.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business or Supply Chain

Tools

ERP systems

Microsoft Office (Excel, Outlook, Word)

Job description

PTR Global is seeking a detail-oriented procurement administrative support specialist to ensure documentation compliance and streamline purchasing processes. The role focuses on RFQ creation, supplier quotation management, and maintaining accurate records to support timely procurement activities.

The candidate will work onsite in Columbia, with opportunities for process improvement across procurement, operations, and finance teams.