178831: Procurement Admin

PTR Global; Columbia (MD); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonus 7.5%

Job summary

PTR Global is seeking a detail-oriented procurement administrative support specialist to ensure documentation compliance and streamline purchasing processes. The role focuses on RFQ creation, supplier quotation management, and maintaining accurate records to support timely procurement activities.

The candidate will work onsite in Columbia, with opportunities for process improvement across procurement, operations, and finance teams.

Qualifications

• 1–3 years of experience in administrative, procurement, supply chain, purchasing, logistics, or office support roles.
• Strong organizational and document management skills.
• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word.
• Associate's or Bachelor's degree in Business, Supply Chain, Procurement, or related field.

Responsibilities

• Monitor documentation compliance and identify gaps or missing information.
• RFQ & Purchasing Support: prepare and distribute RFQ templates to suppliers.
• Support collection and organization of supplier quotations and responses.
• Prepare purchase requisition and purchase order documentation for buyers.
• Assist procurement personnel in maintaining accurate purchasing records.
• Support continuous improvement of procurement administration processes.
• Process shipping documentation and related records.
• Collaborate with Procurement, Operations, Finance, and Logistics to resolve discrepancies.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business or Supply Chain

Tools

ERP systems

Microsoft Office (Excel, Outlook, Word)

Job description

Wanted to share the range: $55K-65K plus 7.5% discretionary bonus. ONSITE IN COLUMBIA.

About the Role

Help ensure all team members follow established standard operating procedures and document control requirements.

Responsibilities

• Monitor documentation compliance and identify gaps or missing information.
• RFQ & Purchasing Support
• Prepare and distribute RFQ (Request for Quotation) templates to suppliers.
• Support the collection and organization of supplier quotations and responses.
• Prepare purchase requisition and purchase order request documentation for buyers.
• Assist procurement personnel in maintaining accurate purchasing records.
• Support continuous improvement of procurement administration processes.
• Bills of Lading
• Packing Lists
• Shipping Documentation
• Delivery Records
• Validate documentation against purchase orders and project requirements.
• Ensure documentation accuracy to support timely receipt of goods and invoice processing.
• Work closely with Procurement, Operations, Finance, and Logistics teams to resolve documentation discrepancies.
• Help facilitate the efficient receipt of drop-shipped materials into company systems.

Administrative Support

• Provide general administrative support to the Procurement organization.
• Assist with reporting, document preparation, and information gathering.
• Support special projects and operational initiatives as required.
• Contribute to process development and continuous improvement activities within the department.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in an administrative, procurement, supply chain, purchasing, logistics, or office support role.
• Strong organizational and document management skills.
• Exceptional attention to detail and accuracy.
• Strong communication skills, both written and verbal.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.

Required Skills

• Associate's or Bachelor's degree in Business, Supply Chain, Procurement, or a related field.
• Experience working with purchase orders, supplier documentation, or logistics paperwork.
• Familiarity with ERP or purchasing systems.
• Experience supporting procurement, operations, manufacturing, or supply chain teams.

Preferred Skills

• Exceptionally detail-oriented.
• Organized and process-driven.
• Reliable and accountable.
• Comfortable working with large volumes of documentation.
• Proactive in identifying errors and discrepancies.
• Capable of managing multiple tasks simultaneously.
• Eager to learn and develop within a procurement environment.
• Team-oriented and willing to support a variety of administrative and operational activities.

Pay range and compensation package

Potential future career paths include: Buyer, Procurement Specialist, Sourcing Specialist, Supply Chain Coordinator, Procurement Operations Analyst.

Equal Opportunity Statement

This role provides an excellent foundation for a long-term career within Procurement and Supply Chain. Over time, the successful candidate will have opportunities to gain exposure to purchasing activities, supplier management processes, procurement systems, and broader operational functions.