Procure-to-Pay & IT Asset Administrator

Pinnacle99 Inc.; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Pinnacle99 Inc. is seeking an IT Administration & Payment Processing Coordinator to manage supplier payments in Coupa and oversee IT equipment procurement, shipping, and asset tracking.

The role collaborates with IT, Finance, Procurement, and vendors to ensure accurate processing and timely payments. Responsibilities include reviewing invoices, coordinating approvals, onboarding vendors, and optimizing processes for IT asset and payment operations.

Qualifications

• Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.
• 2+ years of experience in accounts payable, procurement, finance operations, payment processing, or IT administration/asset coordination.
• Experience using Coupa, SAP, Oracle, Workday, NetSuite, or similar financial systems preferred.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable handling physical equipment logistics alongside administrative work.
• Languages: Spanish or Portuguese.

Responsibilities

• Process and monitor invoices within Coupa to ensure timely payment to suppliers.
• Review purchase orders, invoices, and supporting documentation for completeness and accuracy.
• Coordinate invoice approvals with business owners, budget owners, and finance teams.
• Maintain supplier records and assist with onboarding new vendors as needed.
• Track payment status and provide updates to internal stakeholders and external suppliers.
• Ensure compliance with financial policies, procurement procedures, and audit requirements.
• Work with Finance and IT teams to identify opportunities for process improvements and automation.
• Procure IT equipment (laptops, mobile phones, peripherals, and accessories) in line with organizational standards, including placing and tracking orders through approved vendors and Amazon.
• Ship equipment via FedEx to new hires and remote users, and track deliveries through to confirmed receipt.
• Coordinate the return and collection of IT equipment during offboarding, including arranging prepaid shipping/return kits for remote staff and confirming equipment is received back.
• Maintain accurate records of equipment ordered, assigned, shipped, and returned in support of IT asset tracking.
• Coordinate with IT teams on stock levels and reorder needs for commonly deployed equipment.
• Administer organizational accounts on mobile carrier portals (AT&T, T-Mobile, Verizon), maintaining lines, plans, and features.
• Process phone upgrades and plan changes for users, including device ordering, line activation, and plan adjustments.
• Review monthly carrier bills with Finance, reconcile charges, and resolve billing discrepancies with carriers.
• Monitor plans for cost optimization (unused lines, overages, plan right-sizing) and recommend changes.

Skills

Attention to detail

Data accuracy

Organizational skills

Problem-solving

Multitasking

Education

Bachelor's degree

Tools

Coupa

SAP

Oracle

Workday

NetSuite

Job description

Pinnacle99 Inc. is seeking an IT Administration & Payment Processing Coordinator to manage supplier payments in Coupa and oversee IT equipment procurement, shipping, and asset tracking.

The role collaborates with IT, Finance, Procurement, and vendors to ensure accurate processing and timely payments. Responsibilities include reviewing invoices, coordinating approvals, onboarding vendors, and optimizing processes for IT asset and payment operations.