Procedure Coordinator

Sound Pain; Silverdale (WA); On-site; USD 29,000 - 34,000; Full time

Job summary

Peninsula Pain Clinic is seeking a detail-oriented Procedure Coordinator to keep our procedure schedule running smoothly and support patients, providers, and clinical staff.

The role requires organizing and coordinating from start to finish, managing prior authorizations, and ensuring accurate EMR documentation in a fast-paced outpatient setting.

Qualifications

• High school diploma or equivalent required; healthcare education is a plus.
• Experience in a medical office, surgical scheduling, or prior authorization preferred.
• Understanding of insurance verification and authorization processes.
• Strong organizational and time-management abilities.
• Friendly, professional communication and customer service skills.
• Ability to multitask and prioritize in a busy clinic environment.
• Comfortable with EMR systems and standard office software.

Responsibilities

• Coordinate and schedule patient procedures from start to finish.
• Obtain and manage prior authorizations, including submitting documentation and follow-up.
• Communicate clearly with patients and insurance carriers.
• Gather and review required medical records and documentation.
• Confirm procedure dates, times, and readiness with patients.
• Review pre-procedure instructions to ensure patients feel prepared.
• Ensure all requirements are completed prior to procedure day.
• Maintain accurate documentation in the EMR.
• Partner with providers and clinical staff to support efficient workflow.

Skills

Organizational skills

Time management

Communication

Multitasking

Customer service

EMR proficiency

Education

High school diploma or equivalent

Healthcare education a plus

Tools

EMR systems

Office software

Job description

Procedure Coordinator

Location: Peninsula Pain Clinic
Employment Type: Full-Time

Monday- Thursday 8am -5pm, Fridays 8am-1pm

pay scale- $21-$25 depending on experience

Peninsula Pain Clinic is looking for a highly organized and detail-oriented Procedure Coordinator to join our team. In this key role, you\'ll be the hub that keeps our procedure schedule running smoothly - supporting patients, providers, and clinical staff every step of the way.

Key Responsibilities:

• Coordinate and schedule patient procedures from start to finish
• Obtain and manage prior authorizations, including submitting documentation and insurance follow-up
• Communicate clearly and compassionately with patients and insurance carriers
• Gather and review required medical records and documentation
• Confirm procedure dates, times, and readiness with patients
• Review pre-procedure instructions to ensure patients feel prepared
• Ensure all requirements are completed prior to procedure day
• Maintain accurate documentation in the electronic medical record (EMR)
• Partner with providers and clinical staff to support efficient workflow

Qualifications:

• High school diploma or equivalent (additional healthcare education a plus)
• Experience in a medical office, surgical scheduling, or prior authorization role preferred
• Strong understanding of insurance verification and authorization processes
• Excellent organizational and time-management skills
• Friendly, professional communication and customer service skills
• Ability to multitask and prioritize in a busy clinic environment
• Comfortable working in EMR systems and standard office software

Work Environment

This role is based in a busy outpatient clinic where teamwork, communication, and attention to detail are essential to providing a seamless patient experience.

If you thrive in a fast-paced environment, enjoy coordinating moving parts, and take pride in delivering excellent patient service, we\'d love to connect with you.