Proactive Office & Operations Lead

Kissi & Co.; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Kissi & Co. is seeking an organized Office Manager to oversee daily operations, coordinate administrative tasks, and maintain a productive work environment. You will play a key role in ensuring smooth office functionality and supporting staff across departments.

The ideal candidate has at least three years of experience, strong Microsoft Office skills, and a proactive, detail-oriented mindset. This role reports to the operations lead and involves vendor coordination, onboarding, and managing

Qualifications

• High school diploma or equivalent; additional office administration certification is a plus.
• Minimum of 3 years of experience in office management or a similar administrative role.
• Proficient in Microsoft Office Suite and other office productivity tools.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented mindset.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Manage and coordinate daily office operations, including facilities management, office supplies procurement, and vendor relationships.
• Greet and assist visitors, ensuring a positive and professional first impression of the company.
• Organize and schedule meetings, appointments, and events, and manage meeting room reservations.
• Assist in travel arrangements and accommodation bookings for staff and clients.
• Maintain office cleanliness and organization, including managing janitorial services and office maintenance requests.
• Manage and maintain office equipment, including printers, copiers, and telecommunication systems.
• Monitor and maintain office inventory, including supplies and stationery, and place orders as needed.
• Assist in onboarding new employees, including setting up workstations and coordinating orientation materials.
• Manage office budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.
• Coordinate office events and celebrations, fostering a positive and engaging work environment.
• Serve as the point of contact for internal and external stakeholders, addressing inquiries and providing support as needed.
• Ensure compliance with health and safety regulations and company policies.

Skills

Microsoft Office

Organizational skills

Communication skills

Customer service

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Kissi & Co. is seeking an organized Office Manager to oversee daily operations, coordinate administrative tasks, and maintain a productive work environment. You will play a key role in ensuring smooth office functionality and supporting staff across departments.

The ideal candidate has at least three years of experience, strong Microsoft Office skills, and a proactive, detail-oriented mindset. This role reports to the operations lead and involves vendor coordination, onboarding, and managing