Proactive Office Assistant — HIPAA‑Aware & Multitasker

Clarvida; Ridgecrest (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave

Medical, dental, and vision insurance

401(k) retirement plan

Paid holidays

EAP

DailyPay

Pet insurance

Verizon discounts

Job summary

Clarvida is seeking a detail-oriented Office Assistant to support daily administrative tasks in Bakersfield, CA. The role includes handling calls, greeting visitors, filing, scheduling, and assisting with billing and new-hire processes.

The candidate should have a High School Diploma or GED, at least one year of clerical experience, and strong communication and organizational skills. This permanent position offers competitive hourly pay and benefits.

Qualifications

• High School Diploma or GED with computer or business courses.
• One year of work experience, preferably in an office setting providing general clerical support.
• Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills.
• Intermediate level PC skills required.
• Excellent organizational, interpersonal, computer, and communication skills.
• Ability to effectively prioritize and manage time.

Responsibilities

• Answer and direct phone calls; take messages as appropriate.
• Greet visitors and direct them to the appropriate person.
• Prepare outgoing faxes and distribute incoming faxes.
• Photocopy a broad range of materials.
• Schedule meetings and appointments.
• Type routine correspondence and prepare files as assigned.
• Maintain and order inventory of office supplies.
• Assist in new hire set-up process for office or program.
• Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients.
• Assist with billing to clients or Medi-Cal and Medi-Care.
• Research and prepare special projects as assigned. Recommends changes to internal office procedures and workflow.
• Assist supervisor or management in the development of the work unit's annual budget, contracts, and monitoring adherence to such on a monthly basis.
• Attend meetings and/or trainings to take notes or minutes.
• Handle or assist with small office moves (office furniture).
• Other duties as assigned or necessary to support the program, office, and/or the company.

Skills

High School Diploma or GED

Phone manners

Time management

Interpersonal skills

PC skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Clarvida is seeking a detail-oriented Office Assistant to support daily administrative tasks in Bakersfield, CA. The role includes handling calls, greeting visitors, filing, scheduling, and assisting with billing and new-hire processes.

The candidate should have a High School Diploma or GED, at least one year of clerical experience, and strong communication and organizational skills. This permanent position offers competitive hourly pay and benefits.