Proactive Office Assistant | Admin & Billing Support

Pathways; Ridgecrest (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave

Holidays

Medical, dental, and vision insurance

DailyPay

401(k)

Licensure supervision

EAP

Pet insurance

Perks@Clarvida

Job summary

Clarvida in Bakersfield, CA is seeking a detail-oriented Office Assistant to support daily administrative tasks in a busy behavioral health program.

You will answer calls, greet visitors, manage mail, schedule meetings, and help with billing and records while upholding HIPAA and professional standards.

This permanent, full-time role offers competitive hourly pay of $21.00-$23.00, paid time off, benefits, and training opportunities.

Qualifications

• High School Diploma or GED with computer or business courses
• One year of work experience, preferably in an office setting providing general clerical support
• Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills
• Intermediate level PC skillsrequired
• Excellent organizational, interpersonal, computer, and communication skills
• Ability to effectively prioritize and manage time

Responsibilities

• Answer and direct phone calls; take messages as appropriate
• Greet visitors and direct them to the appropriate person
• Prepare outgoing faxes and distribute incoming faxes
• Photocopy a broad range of materials
• Schedule meetings and appointments
• Type routine correspondence and prepare files as assigned
• Maintain and order inventory of office supplies
• Assist in new hire set-up process for office or program
• Maintain HIPAA, ethical standards, and professional boundaries with staff and clients
• Assist with billing to clients or Medi-Cal and Medi-Care
• Research and prepare special projects and recommend changes to internal procedures
• Assist supervisor or management in budget, contracts, and monitoring adherence
• Attend meetings or trainings to take notes or minutes
• Handle office moves and furniture arrangements
• Other duties as assigned to support the program, office, and company

Skills

Phone etiquette

Organization

Interpersonal skills

Time management

Education

High School Diploma or GED

Job description

Clarvida in Bakersfield, CA is seeking a detail-oriented Office Assistant to support daily administrative tasks in a busy behavioral health program.

You will answer calls, greet visitors, manage mail, schedule meetings, and help with billing and records while upholding HIPAA and professional standards.

This permanent, full-time role offers competitive hourly pay of $21.00-$23.00, paid time off, benefits, and training opportunities.