Proactive Executive Assistant to CEO

Dane Manufacturing Company

Waunakee (WI)

On-site

USD 50,000 - 75,000

Full time

7 days ago

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Job summary

Dane Manufacturing Company is seeking a highly organized Receptionist / Executive Administrative Assistant in Wisconsin. You will partner with the busy CEO to manage calendars, communications, and priorities, ensuring the CEO’s time is optimally allocated.

You’ll coordinate meetings, travel, and documents, keep sensitive information confidential, and act as a professional, proactive communications hub across the organization.

Qualifications

Exceptional organizational skills and ability to manage multiple calendars and priorities.
Proactive approach to problem solving and task completion.
Strong written and verbal communication with discretion and professionalism.
Attention to detail and confidentiality when handling information.
Comfort with standard business software and scheduling tools.

Responsibilities

Keep the CEO energized and prepared by managing a complex calendar.
Schedule meetings, calls, and commitments with accuracy.
Prepare documents, agendas, and meeting materials for executives.
Track follow-ups to ensure nothing falls through the cracks.
Coordinate travel and logistics for domestic and international trips.
Maintain organized files and assist with special projects as needed.

Skills

Exceptional organization

Proactive

Smart and resourceful

Detail oriented

Strong communicator

Discreet and trustworthy

Calm under pressure

Tech savvy

Self-starter

Tools

Microsoft Office

Outlook

Teams

Calendars

Spreadsheets

Job description

You’ll coordinate meetings, travel, and documents, keep sensitive information confidential, and act as a professional, proactive communications hub across the organization.

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