Proactive Executive Assistant for Entertainment Talent

Innovative Artists; Santa Monica (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Innovative Artists Entertainment in Santa Monica seeks an organized Executive Assistant to provide high-level support to the Talent Agent and Executive Team. This role is ideal for someone who wants to excel as an Executive Assistant and be the backbone of a busy office.

You will manage a fast-paced schedule, coordinate auditions and meetings, handle confidential information with discretion, and serve as a primary contact for clients and industry professionals.

Qualifications

• Experience as an Executive Assistant to a senior executive or similar role.
• Experience in casting/entertainment preferred.
• Exceptional organizational skills and meticulous attention to detail.
• Outstanding written and verbal communication skills.
• Discretion with confidential information and strong judgment.

Responsibilities

• Provide comprehensive executive and administrative support to the Agent.
• Manage a demanding calendar including meetings, calls, and travel.
• Coordinate and prioritize a changing schedule and deadlines.
• Answer calls with professionalism and maintain etiquette.
• Serve as a key contact between Agent, clients, casting directors, managers, and industry professionals.
• Coordinate auditions, callbacks, bookings, meetings, and submissions tracking.

Skills

Executive support

Calendar management

Communications

Discretion

Multitasking

Tools

Microsoft Office

Google Workspace

Mac/PC proficiency

Job description

Innovative Artists Entertainment in Santa Monica seeks an organized Executive Assistant to provide high-level support to the Talent Agent and Executive Team. This role is ideal for someone who wants to excel as an Executive Assistant and be the backbone of a busy office.

You will manage a fast-paced schedule, coordinate auditions and meetings, handle confidential information with discretion, and serve as a primary contact for clients and industry professionals.