Proactive Construction Billing Administrator

Culinary Depot; Spring Valley (KY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance after 60 days

PTO and holiday pay after 90 days

401(k) eligibility after 1 year

Passover holiday pay

Growth opportunities

Job summary

Culinary Depot is seeking a highly organized Construction Billing Administrator to support our commercial construction and contract sales projects in Spring Valley, NY. You will gather documents, prepare AIA payment applications and progress billings, and ensure billing is submitted accurately and on time.

You will coordinate with Project Managers, Sales, Accounting, warehousing, customers, and GCs to obtain required information; track contracts, change orders, payments, retainage, and lien

Qualifications

• Experience with construction billing processes and AIA billing.
• Strong organizational skills and detail orientation.
• Excellent follow-up and information-gathering across multiple teams.
• Ability to manage multiple projects, deadlines, and priorities.
• Strong communication and administrative skills.
• Familiarity with Procore, Textura, NetSuite or similar systems is a plus.

Responsibilities

• Gather and organize documents for construction and AIA billing.
• Prepare and submit payment applications, progress billings, invoices, and retainage requests.
• Coordinate with Project Managers, Sales, Accounting, and field staff to obtain required information.
• Track contracts, change orders, payments, retainage, lien waivers, and compliance documents.
• Maintain organized project files and billing calendars; ensure deadlines are met.
• Follow up on missing documents, approvals, and outstanding payments.
• Submit billing through customer and GC portals; assist with project closeout.

Skills

Construction billing

AIA billing

Progress billing

Contract administration

Accounts receivable

Tools

Procore

Textura

NetSuite

Job description

Culinary Depot is seeking a highly organized Construction Billing Administrator to support our commercial construction and contract sales projects in Spring Valley, NY. You will gather documents, prepare AIA payment applications and progress billings, and ensure billing is submitted accurately and on time.

You will coordinate with Project Managers, Sales, Accounting, warehousing, customers, and GCs to obtain required information; track contracts, change orders, payments, retainage, and lien