Construction Billing Specialist

Grassi & Co., CPA's P.C; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

C.A.C. Industries, a leading NY-based heavy civil construction contractor, seeks an AR Billing Specialist to manage project billing, collections, and payment tracking in a high-volume environment.

The role emphasizes progress and AIA billing, lien waivers, retainage tracking, and contract administration, with CMiC experience highly preferred. Collaboration with Project Managers and Operations is essential for timely invoicing and payment processing.

Qualifications

• 3+ years of accounts receivable and billing experience.
• Construction industry experience preferred.
• Experience with AIA Billing, Progress Billing, Contract Billing, Change Order Management, Retainage Tracking, Collections, Account Reconciliations, Lien Waivers.
• CMiC experience highly preferred.
• Strong proficiency in Microsoft Excel and accounting software.

Responsibilities

• Prepare and submit monthly owner billings, progress billings, and contract-based invoices.
• Process and manage AIA billing applications, schedules of values, change orders, and supporting documentation.
• Track accounts receivable balances and follow up on outstanding invoices to ensure timely collections.
• Monitor and reconcile customer accounts, investigating and resolving billing discrepancies as needed.
• Maintain accurate records of retainage, contract balances, change orders, and payment applications.
• Coordinate with Project Managers and Operations teams to obtain billing information and project status updates.
• Prepare and submit certified payroll, lien waivers, insurance documents, and other supporting documentation required for payment processing.
• Review project contracts to ensure billing compliance with contractual requirements.
• Generate aging reports and assist management with collection efforts.
• Research and resolve customer payment issues in a timely and professional manner.
• Assist with month-end close activities, account reconciliations, and financial reporting.
• Maintain organized electronic and physical billing files.
• Support internal and external audits by providing requested documentation and reports.
• Recommend and implement process improvements to enhance billing accuracy and collection efficiency.

Skills

Organizational skills

Communication skills

Time management

Excel

Accounting software

Prioritization

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

CMiC

Job description

Construction Billing & AR Specialist

C.A.C. Industries, Inc. Location: Long Island City, NY

Position Type: Full-Time, Onsite

About C.A.C. Industries

C.A.C. Industries, Inc. is a leading heavy civil construction contractor specializing in complex infrastructure, environmental, utility, transportation, and public works projects throughout the New York metropolitan area. As a growing organization, we are seeking a detail-oriented and proactive Accounts Receivable (AR) Billing Specialist to support our accounting team and help drive accurate and timely project billing and collections.

Position Summary

The Accounts Receivable Billing Specialist will be responsible for managing project billing, collections, payment tracking, and customer account reconciliation for a high-volume construction environment. This individual will work closely with Project Managers, Operations, and Accounting personnel to ensure invoices are prepared accurately, submitted timely, and collected efficiently.

The ideal candidate will have prior experience in the construction industry and a strong understanding of progress billing, AIA billing, lien waivers, retainage tracking, and contract administration. Experience with CMiC is highly preferred.

Key Responsibilities

• Prepare and submit monthly owner billings, progress billings, and contract-based invoices.
• Process and manage AIA billing applications, schedules of values, change orders, and supporting documentation.
• Track accounts receivable balances and follow up on outstanding invoices to ensure timely collections.
• Monitor and reconcile customer accounts, investigating and resolving billing discrepancies as needed.
• Maintain accurate records of retainage, contract balances, change orders, and payment applications.
• Coordinate with Project Managers and Operations teams to obtain billing information and project status updates.
• Prepare and submit certified payroll, lien waivers, insurance documents, and other supporting documentation required for payment processing.
• Review project contracts to ensure billing compliance with contractual requirements.
• Generate aging reports and assist management with collection efforts.
• Research and resolve customer payment issues in a timely and professional manner.
• Assist with month-end close activities, account reconciliations, and financial reporting.
• Maintain organized electronic and physical billing files.
• Support internal and external audits by providing requested documentation and reports.
• Recommend and implement process improvements to enhance billing accuracy and collection efficiency.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3+ years of accounts receivable and billing experience.
• Construction industry experience is strongly preferred.
• Experience with:
  • AIA Billing
  • Progress Billing
  • Contract Billing
  • Change Order Management
  • Retainage Tracking
  • Collections
  • Account Reconciliations
  • Lien Waivers
• Experience working with public works, infrastructure, or government-funded projects is a plus.
• CMiC experience highly preferred.
• Strong proficiency in Microsoft Excel and accounting software.
• Excellent organizational, communication, and time management skills.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• High attention to detail and accuracy.

Preferred Experience

• Heavy civil construction industry experience.
• Familiarity with project accounting and job cost reporting.
• Experience supporting large-scale infrastructure and public works projects.
• Knowledge of New York City agency billing requirements and public-sector payment processes.
• Experience working in a high-volume project-based environment.

Compensation & Benefits

C.A.C. Industries offers a competitive compensation package, comprehensive benefits, paid time off, retirement plans, and opportunities for long-term professional growth.