Billing Specialist

HireIQ; Melville (NY); On-site; USD 75,000 - 90,000; Full time

Job summary

HireIQ on Long Island seeks a hands-on Construction Billing / Project Accountant to own AIA billing, progress billing, change orders, retainage and project reconciliations for our commercial projects.

You will work closely with Project Managers and operations, manage multiple active projects, and ensure billing aligns with contracts and milestones. This is a stable, full-time role with room to grow within construction accounting.

Qualifications

• Hands-on experience in a project-based construction environment.
• Experience with AIA billing, SOVs and progress billing.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Prepare and manage AIA G702/G703 payment applications and progress billing.
• Maintain schedules of values and ensure billing aligns with project contracts and milestones.
• Process and track change orders, retainage and lien waiver documentation.
• Reconcile project billing, payments and outstanding balances.
• Work directly with Project Managers to resolve billing discrepancies and obtain required backup.
• Monitor accounts receivable and follow up on outstanding project payments.
• Maintain accurate project, contract and billing documentation.
• Support job-cost reporting, project reconciliations and general accounting requirements.
• Assist with client portals and project-specific billing requirements where required.

Skills

AIA billing

SOVs

Progress billing

Lien waivers

Tools

Viewpoint/Vista

Textura

Procore

Job description

CONSTRUCTION BILLING / PROJECT ACCOUNTANT

Why Apply for This Job?

• Join an established, growing construction/project-based business on Long Island.
• Own AIA billing, progress billing, change orders, retainage and project reconciliations.
• Work closely with Project Managers and operations rather than sitting in a purely transactional accounting role.
• Strong opportunity for someone coming from a subcontractor, specialty contractor or project-based construction environment.
• Stable, full-time position with room to take on greater responsibility.

This is a hands‑on project accounting and billing position with a well‑established business delivering large‑scale commercial projects across New York.

The company is looking for someone who understands how construction billing actually works — from contracts and schedules of values through payment applications, change orders, collections and final closeout.

The Role

• Prepare and manage AIA G702/G703 payment applications and progress billing.
• Maintain schedules of values and ensure billing aligns with project contracts and milestones.
• Process and track change orders, retainage and lien waiver documentation.
• Reconcile project billing, payments and outstanding balances.
• Work directly with Project Managers to resolve billing discrepancies and obtain required backup.
• Monitor accounts receivable and follow up on outstanding project payments.
• Maintain accurate project, contract and billing documentation.
• Support job‑cost reporting, project reconciliations and general accounting requirements.
• Assist with client portals and project‑specific billing requirements where required.

Your Experience

• Experience in construction, subcontracting, engineering, architecture or another project‑based environment.
• Hands‑on experience with AIA billing, SOVs and progress billing.
• Comfortable managing multiple active projects and deadlines simultaneously.
• Understanding of change orders, retainage, lien waivers and collections.
• Strong communication skills when working with Project Managers, clients and accounting teams.
• Experience with Viewpoint/Vista, Textura, Procore or similar construction systems is advantageous.

The Rewards

• $75,000–$90,000, depending on experience.
• Melville, Long Island location.
• Established and growing project-based organization.
• Opportunity to develop further within construction accounting and project finance.