Construction Billing Administrator — Detail-Driven & On-Time

Culinary Depot; Village of Spring Valley (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance after 60 days

PTO and holiday pay after 90 days

401(k) eligibility after 1 year

Passover holiday pay

Growth opportunities

Job summary

Culinary Depot in Spring Valley, NY is seeking a Construction Billing Administrator to support our commercial construction and contract sales projects. The role requires exceptional organization, meticulous detail, and proactive information gathering to ensure on-time billing.

You will coordinate with Project Managers, Sales, Accounting, and GC portals to obtain required information, track payments, and assist with closeout and final billing.

Qualifications

• Experience with construction billing, AIA billing, progress billing, or construction accounts receivable preferred.
• Extremely organized, detail-oriented, and prepared.
• Strong follow-up skills and ability to gather information from multiple people and departments.
• Ability to manage multiple projects, deadlines, and priorities.
• Strong communication and administrative skills.
• Experience with Procore, Textura, NetSuite, or similar construction/accounting systems is a plus.

Responsibilities

• Gather and organize documents and information needed for construction and AIA billing.
• Prepare and submit AIA payment applications, progress billings, invoices, and retainage requests.
• Coordinate with Project Managers, Sales, Accounting, warehouse personnel, customers, and General Contractors to obtain required information.
• Track contracts, change orders, payments, retainage, lien waivers, and compliance documents.
• Maintain organized project files and stay ahead of billing deadlines and outstanding requirements.
• Follow up on missing documents, approvals, and outstanding payments.
• Submit billing and required documentation through customer and GC portals.
• Assist with project financial closeout and final billing.

Skills

Organized

Detail-oriented

Follow-up

Multitasking

Communication

Administrative

Tools

Procore

Textura

NetSuite

Job description

Culinary Depot in Spring Valley, NY is seeking a Construction Billing Administrator to support our commercial construction and contract sales projects. The role requires exceptional organization, meticulous detail, and proactive information gathering to ensure on-time billing.

You will coordinate with Project Managers, Sales, Accounting, and GC portals to obtain required information, track payments, and assist with closeout and final billing.