National Project Coordinator | Client-Focused Ops Lead

Kimley-Horn; Washington (District of Columbia); On-site; USD 80,000 - 100,000; Full time

Job summary

Kimley-Horn in Washington, DC is seeking a Project Coordinator to manage full project cycles for national clients, interface with clients on expectations, schedules, and permitting processes, and coordinate staff and contractors locally and nationally.

The role includes preparing reports, assisting with billing, handling proposals, contracts, and transmittals, and ensuring project documents are properly created and finalized.

Qualifications

• 6+ years of experience coordinating projects for national/corporate clients.
• Bachelor's degree preferred.
• Excellent verbal and written communication skills.
• Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Proficient in Adobe Professional.
• Strong proofing, formatting and editing skills.
• Positive, client-oriented, take-charge attitude.
• Highly organized and detail-oriented.
• Capable of managing and balancing multiple tasks under deadline pressure.
• Ability to travel on a limited basis.

Responsibilities

• Managing full project cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Compiling and assembling reports; coordinating large production jobs, printing, and binding
• Assistingengineering staff with contract processes andrequesting insurance certificates
• Preparing weekly trackers or job status communications for clients
• Assisting internal clients with billing and performing invoice reviews
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Skills

6+ years project coordination

Excellent verbal and written

Highly organized & detail-oriented

Strong multi-tasking under deadlines

Team collaboration

Education

Bachelor's degree preferred

Tools

MS Office Suite

Adobe Professional

Job description

Kimley-Horn in Washington, DC is seeking a Project Coordinator to manage full project cycles for national clients, interface with clients on expectations, schedules, and permitting processes, and coordinate staff and contractors locally and nationally.

The role includes preparing reports, assisting with billing, handling proposals, contracts, and transmittals, and ensuring project documents are properly created and finalized.