Proactive Administrative & Proposals Coordinator

Enervise, Inc.; Cincinnati, Northern (OH, KY); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Growth opportunities

Job summary

Enervise, Inc. is seeking an Administrative Support Coordinator to assist multiple departments in a fast-paced mechanical services environment.

The role covers sales/proposal support, office administration, vendor docs, marketing assistance, social media, and daily operations, requiring strong organization and customer focus. The candidate will manage proposals, maintain templates and CRM links, support travel and events, and coordinate communications across teams.

Qualifications

• 2+ years of administrative, office support, marketing support, or sales support experience preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM systems and social media platforms preferred.
• Excellent written and verbal communication skills; highly organized and detail oriented.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Professional demeanor with a customer-service mindset.

Responsibilities

• Assist with preparation, revisions, formatting, and tracking of customer proposals.
• Maintain proposal logs and ensure accurate documentation.
• Update and maintain proposal templates and storage systems.
• Manage CRM updates and proposal linking for sales activities.
• Support sales teams with typing, document prep, and administrative requests.
• Prepare PowerPoint presentations and supporting materials.
• Maintain sales board postings and sales tracking documentation.
• Prepare and distribute new sales congratulatory presentations and announcements.
• Generate and track Welcome letters for new agreement sales.

Skills

Strong organizational skills

Excellent written and verbal comms

Prioritization of tasks

Customer-service mindset

Tools

Microsoft Office Suite

CRM systems

Social media platforms

Job description

Enervise, Inc. is seeking an Administrative Support Coordinator to assist multiple departments in a fast-paced mechanical services environment.

The role covers sales/proposal support, office administration, vendor docs, marketing assistance, social media, and daily operations, requiring strong organization and customer focus. The candidate will manage proposals, maintain templates and CRM links, support travel and events, and coordinate communications across teams.