Administrative Support & Proposals Coordinator

Enervise; Cincinnati (OH); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Growth opportunities

Job summary

Enervise is seeking an Administrative Support Coordinator to back multiple departments in a fast-paced mechanical services organization. The role covers sales and proposal support, office administration, event coordination, vendor documentation, marketing assistance, social media activity, and daily operations.

The ideal candidate is highly organized, customer-service oriented, and able to manage multiple priorities with a collaborative mindset across teams in Cincinnati.

Qualifications

• 2+ years of administrative, office support, marketing support, or sales support experience preferred.
• Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook.
• Experience with CRM systems and social media platforms preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Professional demeanor and customer-service mindset.

Responsibilities

• Assist with preparation, revisions, formatting, and tracking of customer proposals.
• Maintain proposal logs and ensure accurate documentation.
• Update and maintain proposal templates and storage systems.
• Manage CRM updates and proposal linking for sales activities.
• Support sales teams with typing, document preparation, and administrative requests.
• Prepare PowerPoint presentations and supporting materials.
• Maintain agreement sales board postings and sales tracking documentation.
• Prepare and distribute new sales congratulatory presentations and announcements.
• Generate and track Welcome to Enervise president letters for new agreement sales.

Skills

Microsoft Office Suite

CRM systems

Social media management

Organizational skills

Communication skills

Multitasking

Tools

CRM systems

Microsoft Excel

PowerPoint

Job description

Enervise is seeking an Administrative Support Coordinator to back multiple departments in a fast-paced mechanical services organization. The role covers sales and proposal support, office administration, event coordination, vendor documentation, marketing assistance, social media activity, and daily operations.

The ideal candidate is highly organized, customer-service oriented, and able to manage multiple priorities with a collaborative mindset across teams in Cincinnati.