Proactive Administrative Coordinator — Construction Office

Craig Tuttle Construction; Omaha (NE); On-site; USD 32,000 - 52,000; Full time

Job summary

Craig Tuttle Construction is seeking an highly organized Administrative Coordinator to support our Omaha office. You will handle client billing, vendor payments, documentation, and day-to-day administrative tasks, working closely with the owner and team to keep projects moving.

We're looking for someone who is quick, resourceful, and takes initiative. The role offers part-time or full-time hours with compensation based on experience.

Qualifications

• Excellent organizational skills and strong attention to detail.
• Proficient with Microsoft Office; QuickBooks experience required.
• Ability to learn new software quickly.
• Strong written and verbal communication.
• Ability to prioritize multiple tasks and meet deadlines.
• Self-motivated, dependable, and professional.

Responsibilities

• Prepare and assemble client billing packages.
• Prepare and print checks for vendor payments after management approval.
• Organize and maintain project documentation and files.
• Assist with contracts, invoices, and other administrative paperwork.
• Track deadlines and follow up on outstanding items.
• Communicate professionally with vendors, subcontractors, and clients as needed.
• Maintain accurate records and spreadsheets.
• Support the owner with a variety of administrative projects.
• Help improve office systems and processes.

Skills

Organizational skills

Microsoft Office

QuickBooks

Learning new software

Written and verbal communication

Task prioritization

Self-motivated

Independent work

Job description

Craig Tuttle Construction is seeking an highly organized Administrative Coordinator to support our Omaha office. You will handle client billing, vendor payments, documentation, and day-to-day administrative tasks, working closely with the owner and team to keep projects moving.

We're looking for someone who is quick, resourceful, and takes initiative. The role offers part-time or full-time hours with compensation based on experience.