Proactive Administrative Assistant — Office & Operations

Custom Pipe & Fabrication Inc.; Stanton (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

Custom Pipe & Fabrication Inc. is seeking a detail-oriented Administrative Assistant to support daily office functions and provide general administrative support to the team.

This role requires excellent communication, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment. The position entails coordinating with department managers on scheduling, travel, and data entry, while maintaining HR, safety, and compliance records.

Qualifications

• 2+ years administrative or office experience (manufacturing or industrial environment a plus).
• High school diploma or equivalent; associate's degree or administrative certification preferred.
• Strong computer skills (MS Office Suite); familiarity with ERP systems like Acumatica is a plus.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Serve as the first point of contact for visitors and incoming phone calls.
• Manage office supplies inventory and place orders as needed.
• Maintain and organize physical and digital filing systems.
• Prepare and edit correspondence, reports, memos, and other documents.
• Support department managers with scheduling, travel coordination, and data entry.
• Assist in maintaining records for HR, safety, and compliance purposes as needed.
• Coordinate incoming and outgoing mail, deliveries, and shipments.
• Track and file documents related to purchasing, production, or sales support functions.
• Maintain cleanliness and orderliness of common office areas.
• Provide backup support to other administrative or operational departments as directed.

Skills

Detail-oriented

Organized

Communication skills

Multitasking

Proactive attitude

Education

High school diploma

Associate degree

Administrative certification

Tools

MS Office

Acumatica ERP

Job description

Custom Pipe & Fabrication Inc. is seeking a detail-oriented Administrative Assistant to support daily office functions and provide general administrative support to the team.

This role requires excellent communication, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment. The position entails coordinating with department managers on scheduling, travel, and data entry, while maintaining HR, safety, and compliance records.