Administrative Assistant & Office Operations Coordinator

Shapco Inc; Clair (CA); On-site; USD 39,000 - 54,000; Full time

Job summary

Custom Pipe is seeking a detail-oriented Administrative Assistant to support daily office functions and provide general administrative support to the team in Stanton, CA. This role requires excellent communication, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment.

Key responsibilities include front-desk duties, office supply management, filing systems, document preparation, scheduling and travel coordination, HR records, mail handling, and data entry,

Qualifications

• High school diploma or equivalent; associate's degree or administrative certification preferred.
• 2+ years of administrative or office experience (manufacturing or industrial environment a plus).
• Strong computer skills (MS Office Suite required; familiarity with ERP systems like Acumatica is a plus).

Responsibilities

• Serve as the first point of contact for visitors and incoming phone calls.
• Manage office supplies inventory and place orders as needed.
• Maintain and organize physical and digital filing systems.
• Prepare and edit correspondence, reports, memos, and other documents.
• Support department managers with administrative tasks, including scheduling, travel coordination, and data entry.
• Assist in maintaining records for HR, safety, and compliance purposes as needed.
• Coordinate incoming and outgoing mail, deliveries, and shipments.
• Track and file documents related to purchasing, production, or sales support functions.
• Maintain cleanliness and orderliness of common office areas.
• Provide backup support to other administrative or operational departments as directed.

Skills

Excellent organizational skills

Multitasking

Communication skills

MS Office Suite

Confidentiality

Education

High school diploma or equivalent

Administrative certification preferred

Associate's degree beneficial

Tools

Acumatica ERP

Job description

Custom Pipe is seeking a detail-oriented Administrative Assistant to support daily office functions and provide general administrative support to the team in Stanton, CA. This role requires excellent communication, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment.

Key responsibilities include front-desk duties, office supply management, filing systems, document preparation, scheduling and travel coordination, HR records, mail handling, and data entry,