Proactive Administrative Assistant — Data Entry & Exec Support

ADVANCED INSTRUMENTATIONS INC; Town of Florida (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

ADVANCED INSTRUMENTATIONS INC is seeking an organized Administrative Assistant to support staff with clerical duties, data entry, and file management. The role offers training for the right candidate and opportunities to assist with presentations and reporting.

The ideal candidate has 1+ years in administrative support, strong typing, and proficiency in Microsoft Office, plus excellent customer service and independent work habits. Bilingual English/Spanish is a plus.

Qualifications

• 1+ years of administrative assistant experience is a plus.
• Proficient with Microsoft Suite and common office equipment.
• Excellent customer service and communication skills.
• Self-starter who works well independently.
• Preferably bilingual (English / Spanish).

Responsibilities

• Support office staff and executives with clerical tasks.
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives.
• Help prepare presentation materials.
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary.
• Assist to Quality Manager preparing different reports.
• File documents.
• Keeping departmental records.
• Ensure office is kept clean and always organized.

Skills

Administrative support

Microsoft Office

Customer service

Communication skills

Bilingual English/Spanish

Typing speed

Organizational skills

Education

High school diploma or GED

Job description

ADVANCED INSTRUMENTATIONS INC is seeking an organized Administrative Assistant to support staff with clerical duties, data entry, and file management. The role offers training for the right candidate and opportunities to assist with presentations and reporting.

The ideal candidate has 1+ years in administrative support, strong typing, and proficiency in Microsoft Office, plus excellent customer service and independent work habits. Bilingual English/Spanish is a plus.