Private Family Assistant & Travel Coordinator (Temp)

The Calendar Group; Hartford (CT); On-site; USD 55,000 - 62,000; Full time

Job summary

The Calendar Group is seeking an experienced Temporary Family Assistant / Personal Assistant to support a private family in Greenwich, CT during maternity leave. The role focuses on managing schedules, coordinating travel and appointments, and handling reservations, with responsiveness and discretion required.

Work hours are Monday–Friday, roughly 8:00 AM–5:00 PM, October through February. The position involves interacting with service providers, children, and daily logistics in a private

Qualifications

• Strong experience with calendar management and scheduling.
• Comfortable booking flights, hotels, transportation, restaurants, and other reservations.
• Excellent organizational skills and attention to detail.
• Highly responsive, proactive, and resourceful.
• Able to pivot quickly and confidently when plans change.

Responsibilities

• Manage and coordinate family calendars, appointments, and schedules.
• Arrange and oversee travel logistics, including flights, hotels, ground transportation, and reservations.
• Make restaurant and other personal reservations, including last-minute requests and changes.
• Coordinate vendors, tutors, service providers, and household appointments.
• Review vendor invoices and submit them to the bookkeeping team for processing.
• Assist the principal with children’s activities, playdates, extracurriculars, and scheduling.
• Coordinate upcoming seasonal activities and ensure schedules are reflected on the family calendar.
• Follow up with family members and service providers to ensure outstanding items are completed.
• Provide occasional assistance with school pickup or other family logistics when an unexpected need arises.
• Handle weekend requests related to travel or reservations.

Skills

Calendar management

Travel coordination

Organizational skills

Communication

Tools

Outlook

Job description

The Calendar Group is seeking an experienced Temporary Family Assistant / Personal Assistant to support a private family in Greenwich, CT during maternity leave. The role focuses on managing schedules, coordinating travel and appointments, and handling reservations, with responsiveness and discretion required.

Work hours are Monday–Friday, roughly 8:00 AM–5:00 PM, October through February. The position involves interacting with service providers, children, and daily logistics in a private