Private Family Assistant & Logistics Coordinator

The Calendar Group; East Windsor Hill (CT); On-site; USD 55,000 - 62,000; Full time

Job summary

The Calendar Group is seeking an experienced Temporary Family Assistant to support a Greenwich, CT family during maternity leave. The role focuses on managing schedules, coordinating travel, and handling reservations for family activities, with an emphasis on discretion and reliability.

This full-time temporary position runs from October through February, with typical hours Monday through Friday, 8:00 AM to 5:00 PM.

Qualifications

• Experience managing family calendars and scheduling.
• Ability to book flights, hotels, transportation and reservations.
• Excellent organization and attention to detail.
• Responsive, proactive and resourceful.
• Ability to adapt quickly when plans change.
• Strong judgment and discretion in private households.
• Excellent communication and follow-through.
• Proficient with Outlook and standard office/calendar tech.
• Comfortable around children and dogs.
• Valid driver’s license with clean driving record; a household vehicle is available.

Responsibilities

• Manage and coordinate family calendars, appointments, and schedules.
• Arrange travel logistics: flights, hotels, ground transport, and reservations.
• Make restaurant and personal reservations, including last-minute changes.
• Coordinate vendors, tutors, service providers, and household appointments.
• Review vendor invoices and submit to bookkeeping for processing.
• Assist with children's activities, playdates, and scheduling.
• Coordinate upcoming seasonal activities and reflect in family calendar.
• Follow up with family and service providers to close items.
• Occasional school pickup or other family logistics as needed.
• Handle weekend travel/reservation requests.

Skills

Calendar management

Scheduling

Travel booking

Reservation bookings

Organizational skills

Communication

Discretion

Adaptability

Driver's license

Outlook

Tools

Outlook

Calendar software

Job description

The Calendar Group is seeking an experienced Temporary Family Assistant to support a Greenwich, CT family during maternity leave. The role focuses on managing schedules, coordinating travel, and handling reservations for family activities, with an emphasis on discretion and reliability.

This full-time temporary position runs from October through February, with typical hours Monday through Friday, 8:00 AM to 5:00 PM.