Private Events Coordinator for Spanish Tapas

Castellucci Hospitality Group; Charlotte (NC); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Dining discounts

Wellness program

Pet benefits

Shoes for Crews discounts

Health insurance

Dental insurance

Vision insurance

Paid time off

401k employer match

Job summary

The Iberian Pig in Charlotte, under Castellucci Hospitality Group, is seeking a detail-oriented Special Events Coordinator to lead private dining experiences and group events. You will coordinate menus, staff, and logistics, and ensure events reflect warmth and high standards.

Ideal candidates are creative, organized, and capable of managing proposals, contracts, timelines, and post-event follow-up with a guest-focused approach.

Qualifications

• Serve as the primary point of contact for all private dining and group event inquiries.
• Collaborate with guests to design customized experiences that reflect their vision, preferences, and budget.
• Coordinate menus, wine pairings, staffing, and logistics with GM, Chef, and Service Team.
• Prepare detailed event proposals, contracts, and floor plans.
• Manage event timelines from inquiry to execution, including deposits, confirmations, and post-event follow-up.
• Ensure events meet CHG standards — polished, on time, and guest-focused.
• Maintain accurate event records, financial tracking, and reporting.
• Build relationships with local partners, vendors, and community organizations to grow opportunities.

Responsibilities

• Plan and execute private events from start to finish.
• Liaise with guests to tailor experiences to vision and budget.
• Coordinate with internal teams on menus, wine pairings, staffing, and logistics.
• Prepare and review event proposals and contracts.
• Track timelines, deposits, confirmations, and post-event follow-up.
• Ensure flawless event execution reflecting CHG standards.
• Maintain event records and financial reporting.
• Develop partnerships with vendors and local organizations for opportunities.

Skills

Communication

Organization

Event planning

Budget management

Vendor relations

Job description

The Iberian Pig in Charlotte, under Castellucci Hospitality Group, is seeking a detail-oriented Special Events Coordinator to lead private dining experiences and group events. You will coordinate menus, staff, and logistics, and ensure events reflect warmth and high standards.

Ideal candidates are creative, organized, and capable of managing proposals, contracts, timelines, and post-event follow-up with a guest-focused approach.