Private Estate PA: Elite Admin & Travel Coordination

AppleOne Employment Services; Aliso Viejo (CA); On-site; USD 72,000 - 79,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer contribution

Paid vacation

FSA

Job summary

AppleOne Employment Services seeks a polished Personal Assistant to the Estate Manager in Aliso Viejo, CA. This in-office role supports day-to-day operations of a private residence, coordinating calendars, travel, vendors, and confidential documents with discretion.

You will work closely with household staff and family members, ensuring timely communication and organized records while maintaining professionalism and flexibility in a high-touch environment.

Qualifications

• Bachelor’s degree or equivalent education and training.
• Strong written and verbal English communication.
• Advanced proficiency with Microsoft Office Suite, especially Outlook.

Responsibilities

• Manage executive-level calendar coordination, scheduling, reminders, and follow-up for estate and personal obligations.
• Support vendor scheduling, estate operations documentation, travel coordination, and confidential administrative workflows.
• Maintain organized files, inventory records, meeting materials, expense details, and sensitive information.
• Communicate effectively with household staff, corporate support teams, vendors, contractors, family members, and associates.

Skills

Calendar management

Verbal and written communication

Organizational skills

Discretion

Adaptability

Travel coordination

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite (Outlook)

Job description

AppleOne Employment Services seeks a polished Personal Assistant to the Estate Manager in Aliso Viejo, CA. This in-office role supports day-to-day operations of a private residence, coordinating calendars, travel, vendors, and confidential documents with discretion.

You will work closely with household staff and family members, ensuring timely communication and organized records while maintaining professionalism and flexibility in a high-touch environment.