*Printing & Mailroom Services Assistant

Victoria College; Victoria (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Victoria College in Victoria, Texas, seeks a Printing & Mailroom Services Assistant to support printing, mailroom and delivery needs for the campus community. This full-time role assists with mail processing, posting and shipments, billing, and basic print jobs while providing excellent customer service.

The position is benefits eligible and requires strong organizational and communication skills, the ability to multitask, and proficiency with Outlook, Office, and Excel. Training is provided.

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• Two years of related experience preferred.
• Excellent customer service skills and strong communication are essential.
• Friendly, professional demeanor with good interpersonal skills.
• Ability to multitask and work independently under time constraints.

Responsibilities

• Picks up mail from the Post Office and delivers it to the mailroom on campus and off-site locations.
• Receives, sorts, processes, and distributes incoming and outgoing mail.
• Meters outgoing USPS mail and operates mailroom equipment.
• Processes bulk mail and maintains related paperwork.
• Backups delivery of interoffice mail, USPS mail, packages, print jobs, and shredded items to offices at VC’s Main Campus and off-site locations.
• Maintains mailroom billing spreadsheets and generates monthly expense reports.
• Assists in designing and printing weekly News Flush publications when supervisor is absent.
• Assists in creating and installing campus signage and desk name plates using sign-making equipment.
• Assists in training student workers.
• Maintains inventory and orders paper, materials, and supplies.
• Receives and processes business card orders.
• Works closely with the Post Office to maintain postal permits and ensure compliance with postal regulations.
• Processes print requests and operates printers, copiers, folding, binding, and laminating machines.
• Uses word processing, desktop publishing, and graphics software to print materials for internal and external clients.
• Demonstrates personalized customer service of the highest level.
• Maintains confidentiality of information.
• Other duties as assigned.

Skills

Customer service

Communication

Multitasking

Team player

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Outlook

Microsoft Office

Excel

Graphics software

Job description

The Marketing Department is recruiting for one full time Printing & Mailroom Services Assistant. This position assists in providing printing, mailroom, and delivery services to the campus community.

This position is benefits eligible. For more information on Victoria College's excellent benefits package.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 8,200 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success
2. Allied Health
3. Career & Technical Education
4. Arts, Humanities, & Social Sciences
5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

1. Picks up mail from the Post Office and delivers it to the mailroom on the College campus and to an off-site location
2. Receives, sorts, processes, and distributes incoming and outgoing mail
3. Meters outgoing USPS mail and operates mailroom equipment
4. Processes bulk mail, submits required forms, and maintains related paperwork
5. Serves as a backup as needed to deliver and pick up interoffice mail, USPS mail, packages, print jobs, and items to be shredded to offices at VC’s Main Campus and off-site locations
6. Maintains Printing & Mailroom Services billing spreadsheets and generates monthly reports for expense distribution
7. Assists in designing and printing the weekly News Flush publication in the supervisor’s absence
8. Assists in creating and installing campus signage and desk name plates using vinyl sign-making equipment, an engraving machine, and other sign-making tools
9. Assists in training student workers
10. Assists in maintaining inventory and orders paper, materials, and supplies
11. Receives and processes business card orders
12. Works closely with the Post Office to maintain postal permits and to ensure compliance with postal regulations
13. Processes print requests and operates printers, copiers, folding, binding, and laminating machines and sign-making equipment
14. Uses word processing, desktop publishing, and graphics software to print a variety of materials for internal and external clients
15. Demonstrates personalized customer service of the highest level
16. Maintains confidentiality of information
17. Other duties as assigned

• High school diploma or GED required
• Associate degree preferred
• Two years of related experience preferred
• Excellent customer service skills
• Good verbal and written communication skills
• Friendly and professional demeanor and good interpersonal skills
• Ability to multitask and work independently under time constraints
• Team player who is dependable, punctual, organized, and detail oriented
• Computer skills – adept in using Microsoft Outlook, Office, and Excel
• Familiarity with desktop publishing and graphics software, or willingness and ability to learn quickly
• Ability to sort mail accurately under time constraints
• Familiarity with mail processing procedures and equipment, or willingness and ability to learn quickly
• Previous billing and/or mail processing experience preferred
• Ability to maintain cooperative working relationships with all levels of College personnel, students, and visitors
• Ability to safely operate basic equipment such as a dolly, carts, and vehicles
• Must have a valid Texas Driver’s License and reliable automobile

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as stand, walk, push, pull, bend, stoop, kneel and climb stairs. The employee will periodically lift and carry items weighing up to 75 pounds. The employee must be able to perform job duties under all weather conditions. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.