Mailroom Coordinator

bowl; Arlington (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

bowl is seeking a Mailroom Coordinator in Arlington, TX to oversee the coordination and distribution of mail within the organization. The role involves managing postage equipment, maintaining accurate records of related costs, and assisting with deliveries.

Candidate should possess customer-service orientation and computer skills. The ideal applicant must have a high school diploma and 2+ years of relevant experience.

Qualifications

• 2+ years’ experience in computer skills, including Word, Excel, and Outlook.
• Must have a valid driver’s license and be adaptable and flexible.
• Ability to work without close supervision and set priorities.

Responsibilities

• Oversee and coordinate mailroom work efforts and manage postage equipment.
• Maintain accurate logs of postage costs and reconcile accounts.
• Assist with receiving and shipping packages with UPS, FedEx, etc.

Skills

Customer-service oriented

Ability to prioritize work

Experience with postal regulations

Ability to operate pallet jacks

Education

High School diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Job Title: Mailroom Coordinator

Location: Arlington, TX

Position Type: Full-Time

FLSA Status: Non-Exempt

Reports To: Director of Internal Services

Work Hours: Monday – Friday 8 AM – 5 PM, ability to work weekends and/or extended hours, as needed.

Position Summary

The Mailroom Coordinator is responsible for the coordination and distribution among departments of incoming and outgoing mail, mail automation production, mailing, and assembly.

Duties / Responsibilities

• Oversee and coordinate the work efforts of the mailroom, including prioritization of projects and answering customer questions.
• Manage all postage equipment and maintain it in good working order.
• Keep an accurate log of all departments' postage costs, reconciling accounts daily/weekly/monthly.
• Perform mail duties including addressing mailings, sorting/delivery of incoming, and processing outgoing mail.
• Schedule and oversee projects and mailings.
• Maintain needed inventory.
• Complete daily reporting logs for projects/mailings.
• Complete end‑of‑month reporting for the chargeback system, which includes entering invoices for projects.
• Train temporary help as required for projects.
• Assist with receiving and shipping packages with UPS, FedEx, etc., including accepting incoming deliveries, verifying package information, logging and tracking shipments, and communicating/delivering of shipments to fellow team members.
• Other duties as assigned.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Knowledge, Skills, and Ability Requirements

• High School diploma or equivalent preferred.
• Customer-service oriented work approach to fulfill employees’ work-related needs.
• Ability to learn and adhere to postal regulations (experience is a plus).
• Ability to prioritize work and perform well under pressure.
• Ability to work without close supervision and to set one’s own priorities.
• Ability to drive the company van for work-related needs.
• Ability to be in contact with cleaning solvents when cleaning equipment.
• Ability to operate manual and electric pallet jacks.

Experience and Other Requirements

• 2+ years’ experience in computer skills, including Word, Excel, Outlook, etc.
• Must be adaptable and flexible.
• Must have a valid driver’s license.
• Must pass the RVP program and maintain a “Green Light” status.
• Must adhere to the Code of Conduct of the USBC Registered Volunteer Program is a condition of employment and continued employment.

Physical Demands

• Must be able to remain in a stationary position, often standing or sitting for prolonged periods, along with walking throughout the facility.
• Must be able to bend, stoop, and/or climb.
• Must be able to move/lift up to 60 lbs.

Travel

None