Print Sourcing & Production Specialist

Quad; West Allis (WI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement savings

Paid time off

Job summary

Quad is a global marketing experience company seeking a Sourcing Solutions Print Specialist to coordinate print sourcing and production activities from initial request through final delivery. You will organize specifications, solicit competitive quotations, evaluate supplier responses, negotiate pricing, and prepare client proposals.

Ideal candidates have 2–5 years in print production/purchasing, strong communication, and project coordination skills, plus proficiency with MS Office and

Qualifications

• Associate degree or equivalent work experience preferred.
• Bachelor's degree in Business, Supply Chain, Printing, Marketing, or related field is a plus.
• 2–5 years of experience in print production, print purchasing, sourcing support, project coordination, or related operational roles.

Responsibilities

• Manage assigned print and related sourcing projects from initiation through delivery using established processes and procedures.
• Coordinate project schedules, production milestones, and supplier activities to ensure timely completion.
• Monitor project status and communicate updates to internal teams and clients.
• Maintain accurate project documentation, purchase orders, and production records.
• Support billing reconciliation and project closeout activities.
• Review project specifications for completeness prior to requesting supplier quotations.
• Solicit quotations from approved suppliers following established sourcing guidelines.
• Compare supplier pricing, capabilities, and delivery options and provide recommendations to management or senior team members.
• Prepare purchase orders and maintain supplier documentation.
• Assist in resolving supplier issues related to production, quality, or delivery.
• Serve as a primary day-to-day contact for assigned projects.
• Provide responsive communication to internal stakeholders, clients, and suppliers throughout project execution.
• Escalate issues, risks, or exceptions when appropriate.
• Build positive working relationships that support successful project outcomes.
• Coordinate production schedules, proofs, samples, shipping, and delivery.
• Verify production specifications and monitor quality throughout the production process.
• Assist in resolving production challenges by coordinating with suppliers and internal resources.
• Ensure required tracking information and production updates are communicated promptly.
• Follow established sourcing, procurement, and production procedures.
• Maintain project files, reports, and system documentation accurately.
• Identify opportunities to improve workflows and communicate recommendations to leadership.
• Participate in department meetings, training, and process improvement activities.
• Collaborate effectively with Client Services, Account Management, Production, Finance, and other internal departments.
• Share knowledge and best practices with team members.
• Support department initiatives and special projects as assigned.

Skills

Project coordination

Communication

Time management

Detail orientation

Prioritization

Vendor coordination

Procurement knowledge

Organization

Education

Associate degree or equivalent work experience

Bachelor’s degree in Business, Supply Chain, Printing, Marketing or related field (plus)

Tools

Microsoft Office

Project management or procurement systems

Job description

Quad is a global marketing experience company seeking a Sourcing Solutions Print Specialist to coordinate print sourcing and production activities from initial request through final delivery. You will organize specifications, solicit competitive quotations, evaluate supplier responses, negotiate pricing, and prepare client proposals.

Ideal candidates have 2–5 years in print production/purchasing, strong communication, and project coordination skills, plus proficiency with MS Office and