Print Specialist

Quad; West Allis (WI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement savings

Paid time off

Job summary

Quad is a global marketing experience company seeking a Sourcing Solutions Print Specialist to coordinate print sourcing and production activities from initial request through final delivery. You will organize specifications, solicit competitive quotations, evaluate supplier responses, negotiate pricing, and prepare client proposals.

Ideal candidates have 2–5 years in print production/purchasing, strong communication, and project coordination skills, plus proficiency with MS Office and

Qualifications

• Associate degree or equivalent work experience preferred.
• Bachelor's degree in Business, Supply Chain, Printing, Marketing, or related field is a plus.
• 2–5 years of experience in print production, print purchasing, sourcing support, project coordination, or related operational roles.

Responsibilities

• Manage assigned print and related sourcing projects from initiation through delivery using established processes and procedures.
• Coordinate project schedules, production milestones, and supplier activities to ensure timely completion.
• Monitor project status and communicate updates to internal teams and clients.
• Maintain accurate project documentation, purchase orders, and production records.
• Support billing reconciliation and project closeout activities.
• Review project specifications for completeness prior to requesting supplier quotations.
• Solicit quotations from approved suppliers following established sourcing guidelines.
• Compare supplier pricing, capabilities, and delivery options and provide recommendations to management or senior team members.
• Prepare purchase orders and maintain supplier documentation.
• Assist in resolving supplier issues related to production, quality, or delivery.
• Serve as a primary day-to-day contact for assigned projects.
• Provide responsive communication to internal stakeholders, clients, and suppliers throughout project execution.
• Escalate issues, risks, or exceptions when appropriate.
• Build positive working relationships that support successful project outcomes.
• Coordinate production schedules, proofs, samples, shipping, and delivery.
• Verify production specifications and monitor quality throughout the production process.
• Assist in resolving production challenges by coordinating with suppliers and internal resources.
• Ensure required tracking information and production updates are communicated promptly.
• Follow established sourcing, procurement, and production procedures.
• Maintain project files, reports, and system documentation accurately.
• Identify opportunities to improve workflows and communicate recommendations to leadership.
• Participate in department meetings, training, and process improvement activities.
• Collaborate effectively with Client Services, Account Management, Production, Finance, and other internal departments.
• Share knowledge and best practices with team members.
• Support department initiatives and special projects as assigned.

Skills

Project coordination

Communication

Time management

Detail orientation

Prioritization

Vendor coordination

Procurement knowledge

Organization

Education

Associate degree or equivalent work experience

Bachelor’s degree in Business, Supply Chain, Printing, Marketing or related field (plus)

Tools

Microsoft Office

Project management or procurement systems

Job description

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

General Purpose of Job

The Sourcing Solutions Print Specialist supports the execution of print sourcing and production activities by coordinating projects from initial request through final delivery. This role is responsible for organizing and validating print specifications, soliciting production solutions and competitive quotations from approved suppliers, evaluating supplier responses, negotiating pricing, and preparing accurate client proposals. The Specialist works closely with internal teams, clients, and suppliers to ensure projects are delivered on time, within budget, and in accordance with quality, service, and client expectations. By following established sourcing processes and company standards, the Specialist helps deliver cost-effective print solutions while providing exceptional customer service and supporting continuous improvement initiatives.

Key Responsibilities

• Manage assigned print and related sourcing projects from initiation through delivery using established processes and procedures.
• Coordinate project schedules, production milestones, and supplier activities to ensure timely completion.
• Monitor project status and communicate updates to internal teams and clients.
• Maintain accurate project documentation, purchase orders, and production records.
• Support billing reconciliation and project closeout activities.
• Review project specifications for completeness prior to requesting supplier quotations.
• Solicit quotations from approved suppliers following established sourcing guidelines.
• Compare supplier pricing, capabilities, and delivery options and provide recommendations to management or senior team members.
• Prepare purchase orders and maintain supplier documentation.
• Assist in resolving supplier issues related to production, quality, or delivery.
• Serve as a primary day-to-day contact for assigned projects.
• Provide responsive communication to internal stakeholders, clients, and suppliers throughout project execution.
• Escalate issues, risks, or exceptions when appropriate.
• Build positive working relationships that support successful project outcomes.
• Coordinate production schedules, proofs, samples, shipping, and delivery.
• Verify production specifications and monitor quality throughout the production process.
• Assist in resolving production challenges by coordinating with suppliers and internal resources.
• Ensure required tracking information and production updates are communicated promptly.
• Follow established sourcing, procurement, and production procedures.
• Maintain project files, reports, and system documentation accurately.
• Identify opportunities to improve workflows and communicate recommendations to leadership.
• Participate in department meetings, training, and process improvement activities.
• Collaborate effectively with Client Services, Account Management, Production, Finance, and other internal departments.
• Share knowledge and best practices with team members.
• Support department initiatives and special projects as assigned.

Education

• Associate degree or equivalent work experience preferred.
• Bachelor's degree in Business, Supply Chain, Printing, Marketing, or related field is a plus.

Experience

• 2–5 years of experience in print production, print purchasing, sourcing support, project coordination, or related operational roles.
• Experience coordinating multiple projects in a deadline-driven environment preferred.

Knowledge, Skills & Abilities

• Working knowledge of commercial print production processes.
• Familiarity with print purchasing and supplier coordination.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple assignments.
• Strong attention to detail.
• Proficiency with Microsoft Office applications.
• Experience using project management or procurement systems preferred.

We offer comprehensive benefits for eligible employees including medical, prescription, dental and vision insurance, 401(k) retirement savings, paid time off, holidays and additional benefits.

• We offer comprehensive benefits for eligible employees including medical, prescription, dental and vision insurance, 401(k) retirement savings, paid time off, holidays and additional benefits.

Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug-Free Workplace