Print Shop Administrative Assistant I

Towson University; Towson (MD); Presencial; USD 41 000 - 50 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Retirement plan

Tuition remission

Paid holidays

Resumo da oferta

Towson University seeks an Administrative Assistant I for Printing Services to enter incoming print work into the production management system, retrieve print jobs from the Digital StoreFront, and assist customers in person and by telephone.

The role emphasizes data entry, office software proficiency (Excel/Word/Access), and attention to detail while supporting print production workflows and invoicing processes.

Qualificações

• High School Diploma or GED.
• 2 years of administrative support experience.
• 30 college credits may substitute for experience on a year-for-year basis.
• Requires keyboarding and data entry skills; working knowledge of office practices, business English, spelling, punctuation, and grammar.
• Ability to communicate effectively orally and in writing; provide courteous customer service.
• Ability to plan, organize, prioritize, and complete multiple assignments with general supervision.
• Ability to learn and utilize specialized software related to print production, order management, financial processing, and reporting.

Responsabilidades

• Retrieves all print jobs from the Digital StoreFront online ordering system, enters all incoming print work into the production management system, and assists in routing jobs to the appropriate production area or print station.
• Manages a departmental Purchasing Card (P-Card) for the purchase of office and printing supplies and reconciles expenditures monthly in Stratus.
• Screens and directs telephone calls, assists visitors, and responds to email inquiries; maintains the petty cash drawer and processes cash and check transactions.
• Prepares monthly Personal Billing invoices for print work not charged to departmental cost centers; prepares daily cash deposits; and generates weekly revenue and credit reports.
• Updates the department's Microsoft Access database through Reporting Desktop when new cost centers are added or modified.
• Prepares and sends print files to multiple networked printers.
• Modifies Microsoft Word and Excel documents; performs basic file prep for production workflows.
• Assists in preparing price quotations for print jobs using pricing guidelines and cost components.

Conhecimentos

Administrative support

Data entry

Customer service

Communication

Attention to detail

Phone etiquette

Formação académica

High School Diploma

GED

Ferramentas

Microsoft Excel

Microsoft Word

Microsoft Access

Descrição da oferta de emprego

Towson University seeks an Administrative Assistant I for Printing Services to enter incoming print work into the production management system, retrieve print jobs from the Digital StoreFront, and assist customers in person and by telephone.

The role emphasizes data entry, office software proficiency (Excel/Word/Access), and attention to detail while supporting print production workflows and invoicing processes.