Principal Typist District Office (Probationary)

Ballston Spa Central School District; Village of Ballston Spa (NY); On-site; USD 30,000 - 43,000; Full time

Job summary

Ballston-Spa-Central-School-District is seeking a principal typist to provide high-level administrative support to directors, manage complex documentation, and coordinate office workflow. The role emphasizes attention to district protocols, budget tracking, and purchasing oversight, while serving as the primary contact for two offices and collaborating with district staff and families.

The position requires mature judgment and strong interpersonal skills, with duties spanning supervision,

Qualifications

• Thorough knowledge of secretarial practices and office procedures.
• Ability to supervise clerical staff and handle routine supervisory tasks.
• Proficient typing and ability to interpret written material.

Responsibilities

• Supervises clerical staff in records, filing and related duties.
• Acts as personal secretary to a department head when needed.
• Prepares information releases and routine correspondence.
• Installs office procedures and trains staff in their use.
• Types correspondence, records and reports.
• Collects information for reports and prepares summaries.
• Maintains complex activity records for the agency.
• Purchases equipment and supplies under supervision.
• Performs related duties to support office work.

Skills

Secretarial practices

Office procedures

Supervisory skills

Interpersonal skills

Typing speed

Judgment

Initiative

Tact and courtesy

Personal computer use

Education

Two-year degree in Secretarial Science

HS diploma or GED with 4 years clerical experience

Equivalent combination of training and experience

Job description

District Office has a vacancy for a principal typist.

This position provides high-level administrative support to the Directors of two offices; Curriculum, Instruction and Assessment and Student Support Services. The role requires managing complex documentation and coordinating the logistics involved in carrying out office workflow activities. A key requirement for this position is attention to detail and adherence to district protocols and procedures. Specific areas of oversight involve the development and tracking of purchasing from the office, monitoring of the office budgets and general office management. As the primary point of contact for both offices, this position requires well-developed interpersonal skills. The position involves consistent collaboration with various district offices and departments as well as community agencies and families.

GENERAL STATEMENT OF DUTIES:

Independently performs difficult and responsible clerical functions which may involve the supervision of subordinate clerical staff; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS:

This is important clerical work which involves responsibility for the performance of the difficult and complex clerical tasks which require the skilled operation of a personal computer. An incumbent may act as secretary to the head of a large department with the duties requiring a high degree of mature judgment and expert knowledge of program policies and procedures. The work is performed in accordance with general instructions received from a superior with considerable leeway permitted for the exercise of independent judgment in carrying out individual assignments. Immediate supervision may be exercised over the work of a number of clerical assistants.

EXAMPLES OF WORK:

• Supervises clerical staff in handling records, filling and other clerical duties;
• May act as personal secretary to a department head;
• Supervises the preparation of information releases;
• Independently prepares routine correspondence;
• Installs standard office procedures and methods and instructs staff in their application;
• Types correspondence, records and reports;
• Collects information to be used as a basis for reports and memoranda and prepares summaries and reports of various phases of the agency’s programs;
• Keeps complex records of activities of the agency;
• Under general supervision, purchases equipment and supplies;
• Performs a variety of related duties in carrying out the work of the office.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of secretarial practices; thorough knowledge of the office practices and procedures; thorough knowledge of supervisory practices and procedures; ability to type accurately at a satisfactory rate of speed; ability to understand and interpret written material; ability to get along well with others; good judgment; initiative and resourcefulness; tact and courtesy; neat appearance; good physical condition.

MINIMUM QUALIFICATIONS:

1. A two year degree in Secretarial Science and 2 (two) years clerical experience including the operation of a personal computer; OR
2. Graduation from High School or a GED and 4 (four) years of clerical experience which shall involved the operation of a personal computer; OR
3. Any equivalent combination of training and experience.

Salary: $26.40/hr.