Senior Typist

Wayne County NY; Town of Lyons (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Wayne County NY is seeking a Senior Typist in the Help Program. The position involves moderately difficult clerical and typing work, applying policies and procedures, often with independent judgment, and using word processing or PC equipment to produce copy.

Typical duties include preparing documents, maintaining records, supervising junior staff, and handling routine correspondence. Training may be required to use word processing equipment; some positions require attendance at meetings and

Qualifications

• High school diploma or GED with two years of clerical typing experience.
• Four years of clerical experience with typing.
• Equivalent combination of experience and/or training as outlined above.

Responsibilities

• Acts as secretary to an official when judgment and policy decisions are needed.
• Prepares charts and inputs into computers to update case histories and reports.
• Supervises and trains clerical assistants in specialized typing work.
• Types accounting, payrolls, statements, vouchers, and reports from rough drafts.
• Reviews accounts and budgets for accuracy and conformity with procedures.
• Maintains financial records essential to program goals.

Skills

Typing accuracy

Clerical aptitude

Tact and courtesy

Good judgment

Education

High school diploma or GED

Two years clerical experience with typing

Four years clerical experience with typing

Word processing equipment familiarity

Tools

Word processing equipment

Job description

THE TITLE OF SENIOR TYPIST IS A COMPETITIVE CIVIL SERVICE CLASS TITLE, THAT IS PART OF THE HELP PROGRAM, THAT AT THIS TIME DOES NOT REQUIRE A CIVIL SERVICE WRITTEN EXAMINATION.

Employees in this class perform moderately difficult clerical and typing work requiring a general understanding of specific law, office rules, procedures and policies. It calls for the exercise of independent judgment in the application of prescribed procedures and methods to routine cases. For the most part, work is performed under general supervision. Employees in this class may be assigned to work on word processing or personal computer equipment to produce acceptable copy by manipulating an alphanumeric keyboard and reviewing information on a display screen. An employee in this class may be required to undergo training to develop and/or increase skills in the operation of this type of equipment. Supervision may be exercised over the work of one or more clerical assistants. Excepting the ability to type, this class is equivalent to the of Senior Clerk. Incumbents do related work as required.

• Acts as secretary to an official in cases where assignments call for the use of judgment and experience in making decisions in accordance with established policies and procedures;
• Prepares charts and information as input into computers, to update case histories, and to prepare data for various schedules and reports;
• May assign work, review and record work done, and instruct new employees in specialized clerical and typing work of a unit;
• Working from rough draft or from data personally developed, types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions, and other materials;
• Reviews accounts, unit or section budgets, reports and other documents for completeness, accuracy and conformity with established procedures;
• Maintains financial records on individuals or agency programs essential to attaining program goals;
• Maintains a number of records and files pertinent to the unit’s activities, setting up controls and contacting appropriate workers and/or officials to follow up on cases affecting agency programs;
• Conducts routine correspondence on matters where policies and procedures are well defined;
• Supervises and participates in the typing, issuing and recording of applications, licenses and permits;
• Has charge of the typing of records and reports and reviews for clerical accuracy and completeness;
• Oversees and participates in the typing, processing, indexing, sorting, recording and filing a variety of control records and reports for an agencies major program;
• Attends meetings, keeps minutes of meetings;
• Is responsible for the maintenance of personnel records and preparation and typing of payrolls;
• May operate word processing or personal computer equipment to produce acceptable copy by manipulating an alphanumeric keyboard and reviewing information on a display screen;
• Answers telephone and gives out routine information or relieves at switchboard;
• Occasionally operates addressograph, mimeograph, computing, calculating and other office machines.

Good knowledge of the policies, laws and regulations relating to agency programs; good knowledge of office terminology, ,procedures and equipment; good knowledge of business arithmetic and English; ability to type accurately at a predetermined rate of speed; ability to operate, or learn to operate, word processing or personal computer equipment and software; ability to understand and carry out oral and written directions; ability to plan, assign and supervise the work of others providing instruction and direction; ability to write legibly; clerical aptitude; accuracy; tact and courtesy; good judgment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

Graduation from high school or possession of a high school equivalency diploma and two years of clerical experience which shall have involved typing; or Four years of clerical experience which shall have involved typing, or; An equivalent combination of experience and/or training as outlined in “A” and “B” above.

NOTE:Applicants seeking employment in this position may be required to provide verifiable training and experience in the operation of word processing equipment to receive an appointment to a position where such skills are a prerequisite to the satisfactory performance of the work.

SPECIAL NOTE:Two years of college, including Secretarial course or Secretarial science may be substituted for the two years of clerical experience.