Typist (HELPS)

Applitrack; United States; On-site; USD 32,000 - 46,000; Full time

Job summary

Applitrack is seeking a Typist (HELPS) to provide secretarial and clerical support within the Administration unit. The role involves skilled keyboarding, filing, copying, and basic record-keeping under direct supervision.

Responsibilities include taking minutes, handling routine information requests, and maintaining office records. High school diploma and keyboarding ability are required; experience with word processing software is helpful.

Qualifications

• Graduation from high school or possession of a high school equivalency diploma.
• Keyboarding ability demonstrated via coursework or experience.
• Ability to perform arithmetic and basic record-keeping.

Responsibilities

• Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases.
• Gathers, extracts and copies information for use by staff.
• Takes minutes and prepares summaries for supervisor approval.
• Answers calls and provides routine information.
• Files and retrieves records per guidelines.
• Reviews records for completeness and accuracy.
• Indexes materials and performs basic record-keeping.
• Performs clerical tasks including photocopying, faxing, mailings, and supplies.
• May enter data from forms into a computer.
• Maintains time and benefits records and employee training data.

Skills

Typing 35 wpm

Business English

Record keeping

Arithmetic

Education

High school diploma or equivalency

Tools

Word processing software

Job description

Anticipated Vacancy:

Typist (HELPS)

(1.0 FTE)

LOCATION (S): Administration

DISTINGUISHING FEATURES OF THE CLASS:

This position provides secretarial and clerical support to a unit or department. While the specific duties vary with the needs of the office, the incumbent provides skilled keyboarding services in addition to a range of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail and other similar activities. While initially, assignments are limited in scope, employees eventually will be assigned duties of increasing difficulty. Work is performed under direct supervision and detailed instructions are given for new or difficult tasks. Supervision of others is not normally a function of this class.

TYPICAL WORK ACTIVITIES:

1. Performs skilled keyboarding to produce correspondence, reports, tables, charts, and to maintain large databases;
2. Gathers, extracts and copies information for use by technical and professional staff;
3. Takes longhand minutes, prepares summary notes and submits to supervisor for approval before distribution;
4. Receives calls and callers and gives out routine information;
5. Files correspondence, memoranda, reports, and other materials in record system in accordance with departmental guidelines; pulls records for use by staff or disposition to storage or destruction;
6. Reviews records and documents for completeness, compliance with departmental standards and for accuracy;
7. Indexes materials and performs simple record‑keeping tasks;
8. Performs a variety of clerical support work based on unit needs including logging records, photocopying, faxing, maintaining office supplies, processing bulk mailings and similar activities;
9. May enter data into terminal from forms and printed copy;
10. May maintain records of time and benefit usage, employee certification and training.

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of business English necessary to recognize and correct common errors in correspondence, records, and reports;
• Knowledge of arithmetic to verify calculations and report on work activities;
• Knowledge of record keeping necessary to organize data from several sources, scheduling, and for maintaining a record system using running balances;
• Skill in operating office automation equipment sufficient to produce work accurately and efficiently;
• Ability to operate a keyboard at not less than 35 words per minute;
• Ability to learn software packages for word processing to produce a variety of information;
• Ability to understand and follow oral and written directions;
• Ability to take minutes and prepare summary notes;
• Ability to learn and work within departmental procedures and guidelines;
• Ability to provide basic information and direction to the public;
• Personal characteristics necessary to perform the duties of the position;
• Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

• Graduation from high school or possession of a high school equivalency diploma.

SPECIAL REQUIREMENTS:

Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work
Experience.

CIVIL SERVICE RULES AND REGULATIONS APPLY